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Frequently Asked Questions

Our area needs an EIN for reporting tax withholding or proof we are a tax-exempt agency. How do we obtain this information?
Detailed information on obtaining an EIN can be located on the IRS website at:

https://www.irs.gov/businesses/small-businesses-self-employed/how-to-apply-for-an-ein

If you only need proof of being a tax-exempt agency, the IRS will issue a “Governmental Information Letter” free of charge as a special service to government entities. This letter describes government entity exemption from Federal income tax and cites applicable Internal Revenue Code sections pertaining to deductible contributions and income exclusion. Most organizations and individuals will accept the governmental information letter as the substantiation they need.

Government entities can request a governmental information letter by calling 1-877-829-5500.
Where can I view/print copies of current and prior year tax statements?
- Vendors who use WAWF Wide Area Workflow can access tax statements in WAWF using this hyperlink: https://piee.eb.mil/piee-landing/
  
  We recommend that all Employees, Retirees, Annuitants and Service members access their myPay account for tax statements reporting their income from pensions, salary payments, and travel PCS payments.
  
  Vendors or Employee receiving payments not associated with salary payments can contact dfas.cco-1099@mail.mil.
  
  The IRS provides a transcript service to taxpayers for any tax statements issued 4 years prior. https://www.irs.gov/taxtopics/tc156
  
  For additional information see contact information below:
  
  Tax statement recipients with questions should refer to the tax statement for the contact information. The tax statement will have a contact phone number or email listed after the Employer/Payer address. The (EIN) Employer ID Number on W2s can be found in box 2; on 1099s it can be found in the Payer EIN box.
  
  Payroll
  Military Members             1-888-332-7411 or https://www.dfas.mil/MilitaryMembers/
  Retired & Annuitant       1-800-321-1080 or https://www.dfas.mil/retiredmilitary/
  Civilian Pay                     1-800-729-3277
      For Civilian Pay questions, contact your Customer Service Representative (CSR). You can find your CSR @
       https://dfasportal.dfas.mil/hr/Pages/HR-Representatives.aspx.
  Marine Corps Members    816-394-7442
  NAF Payroll                       903-334-1629 or email dfas.rrad.jnfa.list.vendor-control@mail.mil
  
  Non-Payroll
  Payer EIN ending in 2994                                            dfas.cco-1099@mail.mil (DFAS vendor payments)
  Payer EIN ending in 6839                                            (757)443-0977 (MSC vendor payments)
  Payer EIN ending in 0092                                            dfas.rrad.jnfa.list.vendor-control@mail.mil
  903-334-1629 (NAF Vendor Payments)
  Payer EIN ending in 3414 & 0000                               1-888-332-7366 (Army/AMC Travel payments ONLY)
  Payer EIN ending in 5567                                            1-888-332-7366 (DLA Travel)
  Payer EIN ending in 3446                                            1-888-332-7366 (USMC Travel)
  Payer EIN ending in 7437                                            1-888-332-7366 (Navy Travel)
  Payer EIN ending in 6445                                            636-321-5250 (NG Army Travel)
  Payer EIN ending in 0000                                            317-212-3562 (1099 Interest ONLY)
  Payer EINs ending in 7437, 9338, 6175                      1-800-390-2347 (Navy PCS, PPM, Troops to Teachers)
  Payer EIN ending in 5599, 8237                                  614-701-4731 (AF PCS and AFIT)
  Payer EIN ending in 5536, 5537                                 207-328-1053 (AF Student Loans)
  Payer EIN ending in 9323, 0000                                  317-212-0333 (1099 Misc/1099NEC ONLY)
  Payer EIN ending in 5329                                            888-332-7411
  
  Or you may submit a ticket to askDFAS @ https://www.dfas.mil/dfas/AskDFAS/
What are the IRS form 1099-MISC and 1099-NEC reporting requirements in general?
- Federal agencies and military services are required to issue IRS form 1099-MISC and 1099-NEC for payments made for "services, rents, and/or medical" that total $600 or more in a calendar year. Refer to the IRS website for additional information on specific requirements.
What are the IRS form 1099-INT reporting requirements in general?
Federal agencies and military services are required to issue IRS form 1099-INT that total $10 or more in a calendar year. Refer to the IRS website for additional information on specific requirements.
Who do I contact for help with a tax statement I received if it was overstated, understated, erroneous, missing, etc?
Tax statement recipients should refer to the tax statement for contact information. You can find information in the employer/Payer Name block of the form. The tax statement will have a contact phone number or email listed.

For additional information see contact information below:

Payroll
Military Members             1-888-332-7411 or https://www.dfas.mil/MilitaryMembers/
Retired & Annuitant       1-800-321-1080 or https://www.dfas.mil/retiredmilitary/
Civilian Pay                     1-800-729-3277 and For Civilian Pay questions, contact your Customer Service Representative
          (CSR). You can find your CSR @ https://dfasportal.dfas.mil/hr/Pages/HR-Representatives.aspx.
Marine Corps Members   816 394-7442
NAF Payroll                       903-334-1629 or email dfas.rrad.jnfa.list.vendor-control@mail.mil

Non-Payroll
Payer EIN ending in 2994                                            dfas.cco-1099@mail.mil (DFAS vendor payments)
Include the following info:
Your name/company, TIN, the agency who made your payment, contract number, the overstated/understated amount, your payment record, and a brief summary of your request.

Payer EIN ending in 6839                                            757-443-0977 (MSC vendor payments)
Payer EIN ending in 0092                                            dfas.rrad.jnfa.list.vendor-control@mail.mil
903-334-1629 (NAF Vendor Payments)
Payer EIN ending in 3414 & 0000                             1-888-332-7366 (Army/AMC Travel payments ONLY)
Payer EIN ending in 5567                                            1-888-332-7366 (DLA Travel)
Payer EIN ending in 3446                                            1-888-332-7366 (USMC Travel)
Payer EIN ending in 7437                                            1-888-332-7366 (Navy Travel)
Payer EIN ending in 6445                                            636-321-5250 (NG Army Travel)
Payer EIN ending in 0000                                            317-212-3562 (1099 Interest ONLY)
Payer EINs ending in 7437, 9338, 6175                      1-800-390-2347 (Navy PCS, PPM, Troops to Teachers)
Payer EIN ending in 5599, 8237                                  614-701-4731 (AF PCS and AFIT)
Payer EIN ending in 5536, 5537                                207-328-1053 (AF Student Loans
Payer EIN ending in 9323, 0000                                 317-212-0333 (1099 Misc/1099NEC ONLY)
Payer EIN ending in 5329                                            888-332-7411

Or you may submit a ticket to askDFAS at https://www.dfas.mil/dfas/AskDFAS/
What do I do if I have not received a tax statement that I expected?
Verify you had income within the year for which a W2 was expected.

1. Verify your bank account for monies received.
2. Contact the office/person to whom you submitted a request for payment.

If you received a prior year form for the same type of income then use the contact information from that form.

1. For a W2 that information can be found in Box B and Box C of the prior year W2.
2. For 1099MISC / 1099NEC / 1099 INT that information can be found
I. In the upper right corner of the mailed tax statement.
II. Or by referencing the PAYER’S Name and PAYER’S Taxpayer Identification Number (TIN) in the upper left of the form.

Contact the DFAS Tax Office at <dfas.cco-1099@mail.mil> with any information received in steps A and B above.
Can you provide a breakdown of the monies reported on my 1099-MISC/1099-NEC tax statement?
Please send an email with your question(s) to dfas.cco-1099@mail.mil. Include the name as it reads on the 1099 tax statement as well as all contract numbers, cage codes (if applicable) and provide a brief summary of your request.
Who do I contact or how do I change my address to ensure I receive my tax form timely?
For vendors with a contract - Any address changes will need to be updated in the System for Award Management (SAM) and through your contracting officer.

For vendors with a non-contractual payment you should contact the agency that submits payments on your behalf.

For employees, retirees, annuitants, and service members update your myPay account.
What is a Form W-9?
Form W-9, “Request for Taxpayer Identification Number and Certification”, certifies the payee’s name and TIN, verifies they are a U.S. person, including a U.S. resident alien, and the payee is not subject to backup withholding. A business is required to obtain taxpayer identification number (TIN) from any vendor to whom it makes payments that require the issuance of a Form 1099-MISC and 1099-NEC. Vendors that refuse to provide a TIN are subject to backup withholding. Reference 26 CFR § 31.3406(h)-3
I am a corporation, why did I receive a 1099-MISC form?
We are a Federal agency, and as such, are required by law and IRS regulations to issue tax forms to corporations, partnerships, and sole proprietorships for services rendered to and paid for by the U.S. Government. The private sector does not have this requirement.
We have a vendor who requested a W9 and/or our agency EIN or DFAS's EIN to process the payments in their system. How do we obtain the W9 or the right EIN to provide the vendor when they need to pay our agency or DFAS money?
Employers and vendors register and acquire an EIN from the IRS to establish an identity and to identify the type of business and other tax related information. The federal, state and local governments are tax exempt, but this doesn’t preclude a vendor from requesting a W9 to validate a tax exempt status to ensure tax reporting compliance. A vendor only needs a U.S. government agency’s EIN for audit purposes when the vendor is paying that U.S. government agency. The vendor does not need an EIN to receive payments from the U.S. Government.

If the vendor needs proof of our DFAS Defense or military service customers tax exemption status, the IRS provides a service to federal agencies free of charge to provide a “Governmental Information Letter”. The letter issued by the IRS describes government entity exemption from Federal income tax and cites applicable Internal Revenue Code sections pertaining to deductible contributions and income exclusion.

If the vendor is refunding any moneys paid by a DFAS owned or supported vendor/contractor payment system, DFAS Vendor Pay Tax Office provides a Request for Taxpayer Identification Number and Certification (IRS Form W-9). The W-9 contains DFAS’s consolidated vendor payment EIN. The vendor needs to return the money citing DFAS’s consolidated vendor payment EIN as proof DFAS is a government agency, that DFAS’s EIN and name matches the IRS records, and that DFAS is exempt from back-up withholding.

If the vendor is refunding any moneys to another DoD agency or to a military service, the vendor needs to contact that agency or military service to request a Government Information Letter or EIN information.

Page updated Feb. 10, 2021