Reserve Component Member Called to Active Duty With Pay for Specific Duty Status

Transportation Allowances

Types:

• Government provided transportation
  Is owned leased or chartered and operated by the Government and is provided at no cost to you.
   
• Purchased commercial transportation
  If authorized, your orders will state transportation mode is authorized via centrally billed account (CBA).
   
• Personally purchased transportation
  Your orders will state transportation mode is authorized via individually billed account (IBA) for airfare reimbursement and/or rental car. Be sure to use the Travel Management Company (TMC) to purchase transportation or reimbursement may be limited to the Government cost.
   
• Privately owned vehicle or private auto (POV/PA)
  You cannot be directed to use a POV for official travel.  Reimbursement amount depends on if it is more advantageous to the Government than other modes.  Reimbursement may be limited.

Miscellaneous Reimbursable Expenses by Authorized Transportation Mode:

In addition to the cost of transportation, the following expenses may be reimbursed based on your orders.  Please note: The following is provided for your convenience and are the most common expenses incurred by travelers. The following list is NOT all inclusive, for additional items, please see: JTR Chapter 2 paragraph 020207 through 020213.
 

• Commercial Transportation - Air, Train, Ship or Bus
  • Fees for first checked bag
  • Excess accompanied baggage when it is authorized or approved
  • Transportation terminal mileage
  • Baggage handling tips (traveler with a disability)
     
• Government Automobile
  • Gas and oil
  • Ferry fares
  • Tolls
  • Parking fees (when authorized or approved)
     
• Rental Vehicle
  • Gas or oil (prepaid fueling is not authorized)
  • Tolls, Ferry fares, Parking fees (when authorized or approved)
  • Toll-collection transponder (when authorized or approved)
     
• POV (only approved if it is more advantageous to the Government)
  • Ferry fares
  • Tolls
  • Parking fee (Reimbursement for parking POV at the terminal is limited to the cost of two one-way taxi fares.)
  • In and around mileage (The current rate is updated annually and can be found at Defense Travel within the Travel & Transportation Rates tab.)

Per Diem (Meals & Incidentals)

Rates:

Per diem rate is based on your TDY location. To determine per diem visit Defense Travel Management Office (DTMO).  

Meals:

• Government Meal Rate (GMR) must be directed on your orders

  Applies when TDY to a U.S. Installation and in Government lodging or Integrated Lodging Program (ILP) facility.  All three meals are available in a Government dining facility.
  NOTE: Government meal rate does not apply on the first and last days of travel.

• Proportional Meal Rate (PMR)

  Applies when one or two meals are provided to you at no cost.  The PMR is computed by averaging the standard GMR and the meals portion of the applicable locality rate.
  NOTE: Proportional meal rate does not apply on the first and last days of travel.

• Commercial Meal Rate (CMR)

  Based on the TDY location or stopover point.  All meals are purchased on the economy.

• Deductible (DED)
  ​Applies when all three meals are provided to you at no cost. You will receive incidental expenses (IE) only.
  • CONUS - IE rate is $5.00.
  • ​OCONUS - IE  rate is $3.50.

Incidental Expenses (IE):

• Covers expenses to include but not limited to:
  • Fees and tips for porters, baggage carries, and hotel staff
  • Courtesy transportation
  • Laundry and dry cleaning (OCONUS only)
  • Service charges.

Per Diem (Lodging Expenses)

Rates:

The lodging per diem rate is based on the TDY location that you are directed to on your orders. To determine per diem, please click here Defense Travel Management Office (DTMO). 

Lodging:

• Integrated Lodging Program (ILP)
  ILP has Government lodging, Privatized Lodging and Preferred Commercial Lodging. Failure to follow the ILP guidelines will result in reduced lodging reimbursement.  For more information please see the program information on the Defense Travel website.  
  Note: You must use the Integrated Lodging Program facilities, if available.
   
• Government Quarters
  When you are ordered to a U.S. Installation you must use available Government quarters.
   
• Commercial Lodging
  You are responsible for any charges in excess of the per diem rate.  IMPORTANT: Lodging receipt must be itemized.​

Miscellaneous Reimbursable Lodging Expenses:

The following expenses may be reimbursed based on your orders. Please note: The following is provided for your convenience and are the most common expenses incurred by travelers. The following list is NOT all inclusive, for additional items, please see: JTR Chapter 2 - Table 2-16.
 

• Internet (Wi-Fi) if required for official purposes
• Certain fees that are not optional-please note: must be authorized prior to travel
  • Tourism
  • Safe
  • Service
  • Resort
• If the TDY is canceled or curtailed
  • Non-refundable deposits
  • Pre-paid rent
  • Late and early departure fees
• Retained lodging
• Airport daytime lodging
• Dual lodging
• Early or late check-in fee

Miscellaneous Reimbursable Expenses

Depending on your authorizations, the following expenses may be reimbursed. Please note: The following is provided for your convenience and are the most common expenses incurred by travelers. The following list is NOT all inclusive, for additional items, please see: JTR Chapter 2 - Table 2-24.

• International transaction fee of up to 1% for qualifying transactions charged by the Government Traveler Charge Card (GTCC) provider or a personal charge card if exempt from using the GTCC
• Merchant surcharge of up to 4% on the GTCC or a personal charge card if exempt from using the GTCC
• Foreign currency conversion fees
• Charges for immunizations, inoculations, and other disease preventative medical prophylaxes required for official travel to or from OCONUS
• Cost of a birth certificate when required for travel to foreign locations
• Costs related to obtaining a visa, passport, or green card when required for official travel

Additional TDY Allowances:

In addition to the standard TDY allowances, if the following expenses are authorized in your travel orders you may receive reimbursement for:

• Conference fees (not for training)
  If the conference registration fee includes charges for meals, you must annotate on your voucher the date and how many meals were furnished. The proportional meal rate (PMR) will apply any day one or two meals are included in the registration fee.

Documentation

Required Forms:
 

• DD 1351-2 Travel Voucher
   
• DD 1351-2C Travel Voucher Continuation
  If you need additional space to complete your travel itinerary (block #15), reimbursable expenses (block #18), or government/deductible meals (block #20), please complete and submit this form along with the DD 1351-2.
   
• Temporary Duty Orders (TDY), to include all amendments
  This document should be provided to you by your unit prior to your departure. 
   
• DD 1351-5 Government Quarters and/or Mess aka Statement of Non-availability (SNA)

  If the Government directed quarters and meals are not available. This is a statement issued by the billeting office at the TDY site that authorizes reimbursement of per diem for lodging and/or meals.

• Paid Itemized Receipts
  Receipts are required for lodging costs paid and must show the location, dates, and who occupied the lodging. Receipts are also required for any single reimbursable expense claimed in the amount of $75.00 and more. If you are missing receipt(s), you may be eligible to claim the expense(s) by submitting a ‘Statement in Lieu of Actual Receipts’ or ‘Statement in Lieu of Lodging Receipts.’ For more information about claiming expenses and receipt requirements, see supporting documentation here.

Additional Forms, as needed:
 

• DA 31 - Leave Form
  This form is only required if you take leave in conjunction with your TDY.
   
• Red Cross Letter
  Only required if taking emergency leave and if the commander granting leave has requested information to determine the need for the Service Member’s emergency leave. This document should be requested from the American Red Cross or Military Service Personnel nearest the location of the emergency.
   
• DTS Advice of Payment (AOP)
  DTS payments in conjunction with TDY, may be required if you have already received partial reimbursement for current TDY expenses.  This form can be obtained in DTS.

DD Form 1351-2 Instructions (Print Version):

Things to keep in mind...

✓ If the stated purpose of a conference is educational or instructional and more than half of the time is scheduled for a planned exchange of information, please see Training TDY.
✓Government Travel Charge Card (GTCC) - You are required to use your GTCC for all authorized expenses related to official travel.
✓Accrual/Partial Payment - When your TDY is expected to last 31 days or more, this is considered a long term TDY.  When on long-term TDY you can submit a travel claim for each 30 day period, known as an accrual/partial payment. Each accrual request should indicate the 30 day period being requested. A final settlement is required upon completion of travel and any travel advances received will be collected.
✓If claiming mileage reimbursement DD1351-2 box 16 Own/Operate box must be checked.
✓Missed or Canceled Travel Arrangements - If your travel arrangements are missed or cancelled, you must notify the Travel Management Coordinator (TMC) as soon as possible to change travel arrangements, and ensure you notify your Approving Official (AO).
✓To promote sustainable transportation, the traveler should consider using Zero Emissions Vehicle (ZEV)s over other automobiles; rail over air travel if the distance is 250 miles or less or long-distance automobile travel; and public transit over automobiles.
✓If travel was to a foreign country, claim all lodging and reimbursable expenses incurred in foreign currency as U.S. currency and include on the voucher the Conversion Rate Used.
✓ For additional information on travel allowances, please see the Joint Travel Regulations.   
✓ For per diem rate information, please see the Defense Travel Management Office (DTMO).  
✓ For more information about claiming expenses and receipt requirements, please see Supporting Documentation here.

Submission Instructions

Once you have completed your voucher and gathered all required documents, follow the steps below to submit your travel claim:
 

Defense Travel System (DTS)	When to use DTS: All or a portion of your travel may be processed through DTS. Your orders will direct if DTS is required. If only a portion of travel is payable via DTS please submit a complete DD1351-2 and all other required documents via one of the submission channels below to receive reimbursement for the remaining travel periods. The DD1351-2 should include all travel and indicate if a portion has been reimbursed in DTS (include DTS advice of payments) IMPORTANT: DFAS Travel Pay cannot assist you with your DTS payments. If you have questions, ask your Defense Travel Administrator (DTA) for assistance or select Frequently Asked Questions about DTS.
	When to use Travel Voucher Direct:  If traveling under a manual travel order and not DTS.   Upload your travel voucher and supporting documents online! Travel Voucher Direct is available for all travel claims computed and paid by DFAS.   The following are supported/accepted document types for travel voucher submissions: PDF (.pdf) Microsoft Word (.doc / .docx) JPEG Image (.jpg / .jpeg) TIFF Image (.tif / .tiff) Lotus Forms (.fdl / .xfdl) Excel (.xls / .xlsx) PowerPoint (.ppt / .pptx) Rich Text (.rtf) PNG Image (.png) Text (.txt)
	When to use Other Submission Methods: To submit your voucher via email, find the appropriate email address listed below for your type and duration of travel. If orders state Active Duty for Operational Support Reserve Component (ADOS-RC) for 181 days or greater or PCS is mentioned in the body of the orders submit to DFAS Rome PCS Travel Pay: DFAS-MILPCS@mail.mil. If 180 days or less submit to DFAS Rome Reserve Travel Pay: DFAS-ReserveTravel@mail.mil  or use Travel Voucher Direct. When emailing your documents, submit your travel voucher and supporting documents as one email file attachment with the DD1351-2 as the first page.   The following are supported/accepted document types for travel voucher submissions: PDF (.pdf) Microsoft Word (.doc / .docx) JPEG Image (.jpg / .jpeg) TIFF Image (.tif / .tiff) Lotus Forms (.fdl / .xfdl) Excel (.xls / .xlsx) PowerPoint (.ppt / .pptx) Rich Text (.rtf) PNG Image (.png) Text (.txt)