Travel Forms, Resources, and Regulations

Gather and complete (if applicable) the information required to submit your travel voucher. Please note not all forms apply to all travelers.

All Travelers:

DD 1351-2 Travel Voucher (May 2011) 
Used by travelers to claim travel allowances for official travel performed and for dependents.      
              
DD 1351-2C Travel Voucher Continuation
If you need additional space to complete your travel itinerary (block #15), reimbursable expenses (block #18), or government/deductible meals (block #20), please complete and submit this form along with the DD 1351-2.
 
DD 1351-3 Statement of Actual Expense
Used by the traveler to claim actual subsistence expenses when the TDY is performed on an actual expense basis.
 

DD 1351-5 - Government Quarters and or Mess aka Statement of Non-availability (SNA) 
If the Government directed quarters and meals are not available. This is a statement issued by the billeting office at the TDY site that authorizes reimbursement of per diem for lodging and/or meals.

Paid Itemized Receipts
Receipts are required for lodging costs paid and must show the location, dates, and who occupied the lodging. Receipts are also required for any single reimbursable expense claimed in the amount of $75.00 and more. If you are missing receipt(s), you may be eligible to claim the expense(s) by submitting aStatement in Lieu of Actual Receipts or Statement in Lieu of Lodging Receipts.

Temporary Duty Orders (TDY) / Temporary Change of Station (TCS), to include all amendments
This is provided when ordered to travel for duty at one or more locations, away from the permanent duty station (PDS), providing for further assignment or pending further assignment, to return to the old PDS or to proceed to a new PDS. This document should be provided to you by your unit prior to your departure.

SF1199A - Direct Deposit Form
Only submit this information if your financial institution changed since your last TDY or PCS move.

DTS Advice of Payment (AOP)
DTS payments in conjunction with your travel, may be required if you have already received partial reimbursement for travel expenses. This form can be obtained in DTS.

DA Form 31 – Leave Form
This form is only required if you take leave in conjunction with your travel. TDY travelers only, please see additional requirements for the Red Cross Letter.

PCS Travelers Only:
(Please note: When you click on these links, it will either save to your download folder or ask you to save to another location. You must open the document from that saved location.)
 

DFAS Form 9114 PCS and TDY En Route Travel Advance Request
Advance travel payments may be authorized for DLA, or if your orders state that you are a non-charge card-holder or travel circumstances prohibit the use of a charge card. You may request an advance any time prior to travel but an advance can only be processed 10 days prior to departure. IMPORTANT: Advances are limited to 80% of lodging, meals and miscellaneous expenses.

 DFAS Form 9098 Claim for Temporary Lodging Expense (TLE)
Allowance to partially pay for lodging/meal expenses incurred by a member/dependent(s) while occupying temporary lodging in the Continental United States (CONUS) in association with a Permanent Change of Station (PCS) move.

TDY Travelers Only:

Mobilization Orders (Reservist called to Active Duty)
Mobilization orders are orders to active duty only and do not authorize demobilization. This document should be provided to you by your unit prior to your departure.
 
Release from Active Duty (REFRAD) (Reservist called to Active Duty
Order releasing the traveler from Active Duty. This document should be provided to you by your unit upon your return.
 
DD Form 214 – Certificate of Discharge or Release from Active Duty (Reservist called to Active Duty)
Issued when a service member performs active duty or at least 90 consecutive days of active duty training. The Report of Separation contains information needed to verify military service for benefits, retirement, employment and membership in veterans' organizations. This document should be provided to you by your unit upon your return to unit.

DFAS Form 9213 –TDY Travel Advance Form
Advance travel payments may be authorized if your orders state that you are a non-charge card-holder or travel circumstances prohibit the use of a charge card. You may request an advance any time prior to travel but an advance can only be processed 10 days prior to departure. IMPORTANT: Advances are limited to 80% of lodging and meals, and 100% of budgeted reimbursable expenses (e.g., rental car, conference fees, etc.).

Red Cross Letter
Only required if taking emergency leave and if the commander granting leave has requested information to determine the need for the Service Member’s emergency leave. This document should be requested from the American Red Cross or Military Service Personnel nearest the location of the emergency.


Resources and Regulations

Visit the Defense Travel Management Office (DTMO) website to view all travel regulations.
 
The Joint Travel Regulations (JTR) are for members of the Uniformed Services of the United States and DoD civilian employees and civilians who travel using DoD funding. The JTR contains regulations related to per diem, travel and transportation allowances, relocation allowances, and certain other allowances.
 
The Department of Defense Financial Management Regulation (DoD FMR), Volume 9: Travel Policy and Procedures provides supplemental instructions regarding the payment of allowances authorized by the JTR. The DoD FMR applies to all personnel traveling under orders funded by the DoD, including:
  • Military members
  • Reserve component members
  • Civilian Employees
  • Dependents on official orders
  • Travelers on DoD invitational travel authorizations
Additional Resources:
To find our more information and prepare for PCS/Military move, visit: Defense Personal Property Program (DP3).
 
To determine the current currency conversion rate, please visit Conversion Rates. (Note: The use of this website is provided as information and is not intended as an endorsement of the site or it's content)
 

Some moves may require travelers weigh their belongings to determine entitlements. To find a scale for your move, please visit the Scale Locator here. Just enter your location info - city, state, zip, etc. and visit a location near you.
Page Updated March 31, 2022