Army Active Duty Special Circumstance TDY

Emergency Leave

In order for you or your dependent(s) to receive transportation, the personal emergency must be evaluated in accordance with DoDI 132.06 (Leave and Liberty). 

If your duty station is in the CONUS, your “domicile” must be in the OCONUS.  If your duty station is OCONUS your “domicile” must be CONUS.  Your dependent must be command sponsored and residing OCONUS to be eligible.

Things to keep in mind ...

• Air transportation is the only authorized transportation mode.
• You and/or authorized dependent(s) are authorized commercial air transportation between approved locations if space required Government air transportation is NOT reasonably available.  Transportation costs are limited to the cost of Government procured commercial air transportation between approved locations.
• There is no authority for one-way emergency leave transportation if you are on personal leave when the emergency occurs.
• For additional information, please see Joint Travel Regulations, Chapter 4.

Funded Environmental and Morale Leave (FEML)

If you are stationed at an authorized FEML location for 24 or more consecutive months, you are eligible.  FEML is NOT discretionary if you meet the eligibility requirements.  Your dependents must be command sponsored. For authorized FEML locations and destinations, please visit Defense Travel. FEML may be combined with other official travel or another funded leave transportation program.

Things to keep in mind ...

• Authorized transportation is from authorized origin location to FEML destination.
• You may select alternate destination and be reimbursed transportation up to the cost of Government-procured transportation between the FEML, PDS, and the authorized destination.
• You may NOT use cruise or tourist packages to or from the authorized destination.
• Additional FEML trips may be authorized based on assignment length and tour extensions.
• FEML:
  • Should NOT be performed within three months of the beginning or end of a 12 month extension to a tour that previously was at least 24 months long but less than 36 months.
  • Should NOT be performed within six months after the beginning or six months before the end of a 24 or 36 month tour of duty.
• For additional information, please see Joint Travel Regulations, Chapter 4.

Rest and Recuperation (R&R) Leave

If you are on tour of duty for 12 months or more, assigned to an authorized location OCONUS, you are eligible for R&R leave transportation. For authorized locations and destinations, please see Defense Travel Management Office (DTMO).

R&R leave can be combined with liberty, administrative absences, TDY, or travel for other purposes ONLY when requested by you. Commander or designated representative, who must be at least a General Officer or Flag Officer, may authorize the combined travel if it is in the Government’s best interest.

Tours of Duty that Receive R&R Leave Transportation:

• Standard - must be at an authorized duty location for 91 or more days before taking the first R&R leave.  Only one trip is authorized for each standard 12 month tour.
• Contingency TDY - for 12 months or more at an authorized duty location OCONUS is eligible for one R&R leave trip after serving 60 or more consecutive days.
• Extended - if the TDY is extended to 18 months or more, then an additional R&R leave trip is authorized after serving 18 months in the authorized duty location.

Things to keep in mind ...

• Dependents are not eligible for R&R leave transportation.
• Approved transportation is from authorized origin location to R&R destination.
• You may NOT use cruise or tourist packages to or from the authorized destination.
• For additional information, please see Joint Travel Regulations, Chapter 4.

Reimbursable Expenses/Allowances

In addition to the cost of the transportation, you may be able to claim the following  (when they are NOT part of the ticket cost):

• Travel Management Company fees.
• Charges for first checked bag up to carrier’s standard checked baggage allowance.
• Arrival or departure taxes or fees.
• Currency conversion fees for allowable transportation costs.
• Ground transportation between interim airports.

Documentation

Required Forms For All Travel Voucher Submissions:

• DD 1351-2 Travel Voucher
   
• DD 1351-2C Travel Voucher Continuation
  If you need additional space to complete your travel itinerary (block #15), reimbursable expenses (block #18), or government/deductible meals (block #20), please complete and submit this form along with the DD 1351-2.
   
• Temporary Duty Orders (TDY), to include all amendments. This document should be provided to you by your unit prior to your departure.

Additional Forms, as needed:

• DA 31 - Leave Form (Indicate leave in Block 29 of 1351-2)
  This form is only required if you take leave in conjunction with your TDY.
   
• Red Cross Letter
  Only required if taking emergency leave and if the commander granting leave has requested information to determine the need for the Service Member’s emergency leave. This document should be requested from the American Red Cross or Military Service Personnel nearest the location of the emergency.
   
• Paid Itemized Receipts
  Receipts are required for lodging costs paid and must show the location, dates, and who occupied the lodging. Receipts are also required for any single reimbursable expense claimed in the amount of $75.00 and more. If you are missing receipt(s), you may be eligible to claim the expense(s) by submitting a ‘Statement in Lieu of Actual Receipts’ or ‘Statement in Lieu of Lodging Receipts’. For more information about claiming expenses and receipt requirements, see supporting documentation here.

DD Form 1351-2 Instructions:

To view instructions that will walk you through the DD1351-2 step-by-step with examples to ensure that you are filling the form out correctly, visit Completing your TDY Travel Voucher DD Form 1351-2.

This form, alongside your travel orders, tells DFAS how much to reimburse you for allowances, per diem, and expenses incurred while on travel. This guide highlights “Key Points” and outlines actions to “Get Started” that will help you complete your travel voucher successfully on your first attempt.
 

Submission Instructions

Once you have completed your voucher and gathered all required documents, follow the steps below to submit your travel claim:

Defense Travel System (DTS)	When to use DTS: Individuals on temporary duty assignments are to use DTS with the following exceptions which are to be submitted on a manual DD1351-2: Deployment to a Contingency Area. Classified travel. TDY in conjunction with a Permanent Change of Station (PCS) Contractor travel. Foreign national travel. Cadet/Midshipman travel. Retirees recalled to active duty. A traveler who initiates a TDY trip in a travel system other than DTS must finalize the trip in the original system and cannot use DTS for any portion of that trip. IMPORTANT: DFAS Travel Pay cannot assist you with your DTS payments. If you have questions, ask your Defense Travel Administrator (DTA) for assistance or select Frequently Asked Questions about DTS.
	When to use Travel Voucher Direct:  If traveling under a manual travel order and not DTS.   Upload your travel voucher and supporting documents online! Travel Voucher Direct is available for all travel claims computed and paid by DFAS.   The following are supported/accepted document types for travel voucher submissions: PDF (.pdf) Microsoft Word (.doc / .docx) JPEG Image (.jpg / .jpeg) TIFF Image (.tif / .tiff) Lotus Forms (.fdl / .xfdl) Excel (.xls / .xlsx) PowerPoint (.ppt / .pptx) Rich Text (.rtf) PNG Image (.png) Text (.txt)
	When to use Other Submission Methods: If you are not using Travel Voucher Direct or DTS to submit your voucher, please email your claim to dfas.rome.jft.mbx.army-travel@mail.mil   When emailing your documents, submit your travel voucher and supporting documents as one email file attachment with the DD1351-2 as the first page.   The following are supported/accepted document types for travel voucher submissions: PDF (.pdf) Microsoft Word (.doc / .docx) JPEG Image (.jpg / .jpeg) TIFF Image (.tif / .tiff) Lotus Forms (.fdl / .xfdl) Excel (.xls / .xlsx) PowerPoint (.ppt / .pptx) Rich Text (.rtf) PNG Image (.png) Text (.txt)