We strongly recommend that you save every document (i.e., receipts, bill of sale, invoices, etc.) for every incurred expense in your civilian PCS move; these may be needed for reimbursement and/or tax purposes. A properly completed DD Form 1351-2 (Travel Voucher or Sub voucher) must accompany every request for payment. Be sure to keep a copy of anything you submit, as well as a copy of all settled vouchers, for your records.

Check with your agency regarding policies for the use of your government credit card for civilian PCS travel. Please also be aware that your claim payment date and credit card payment due date may not coincide. Also note that most civilian PCS travel is taxable and more than likely you will receive less money from your claim than you charged to the government credit card. You are responsible for any and all amounts charged to your government issued travel credit card including any late fees and/or penalties.

In addition to your travel, and that of your dependents, if applicable, the personnel office issuing the PCS travel authorization determines which of the following you may be authorized:
a. FTA- Foreign Transfer Allowance up to 10 days stateside prior to departure Department of State Standardized Regulations (DSSR)
b. TQSA - Temporary Quarters Subsistence Allowance is a State Department allowance after arriving OCONUS, similar to TQSE in CONUS (DSSR)
c. TQSE - when PCSing to CONUS, it can be utilized upon vacating the OCONUS or CONUS residence while waiting for HHG to be shipped, and continued upon arrival in CONUS
d. Advance of pay (salary) issued by the servicing payroll office (DSSR)
e. POV shipment for 1 vehicle if advantageous to the Government
f. HHG shipment via GBL (or actual expense NTE GBL)
g. Passport and visa fees, cost of birth cirtificates, currency conversion fees, travel related check cashing fees, and charges for inoculations which cannot be obtained through a Federal dispensary

Your agency will authorize you to travel by the transportation mode(s) (e.g., airline, train, or privately owned automobile) it determines to be advantageous to the Government. Your agency will pay for your transportation expenses by the authorized mode(s). If you travel by any other mode(s), your agency will pay your transportation expenses not to exceed the cost of transportation by the authorized mode(s).