HomeCivilianEmployeesCivilian Permanent Change of Station (PCS)Civilian PCS Entitlement GuidePrivately Owned Vehicle (POV) Drop Off and/or Pick Up

Privately Owned Vehicle (POV) Drop off and/or Pick up

POV Drop off and Pick up is an entitlement that allows you to be compensated for your transportation costs to drop-off and pick-up your vehicle at the authorized Vehicle Processing Center (VPC). Reimbursement includes transportation expenses only for one authorized traveler limited to a round trip by way of the most direct route to pick-up or drop-off your vehicle at the VPC.
 
Quick Tips

Things you need to know:
  1. POV shipment to, from, and between an OCONUS post of duty is not taxable (includes POV Drop off and Pick up). 
  2. POV shipment within CONUS is a taxable entitlement (includes POV drop off and pick up).
  3. Only one authorized traveler will be reimbursed for the round trip.
  4. Only Transportation expenses are reimbursed and mileage is reimbursed at the permanent change of station (PCS) rate, no per diem (lodging) is paid for POV drop-off and pick-up travel.
When you are dropping off your POV on the way to the airport or pick up on the way to the new PDS, this is claimed on the En Route travel claim. Indicate the drop off of you POV at the VPC by using code DV or PV as the reason for stop at the VPC location in your En Route itinerary. 
 


 
Important Information

Voucher Submission
  1. DD Form 1351-2 (Travel Voucher/Sub Voucher) – Be sure to review the Civilian relocation DD Form 1351-2 Voucher checklist.
  2. DD Form 1614 (Travel Authorization/Orders) with all amendments.
  3. Paid, itemized receipts.
  4. The government cost construction memo from your transportation office if personally arranged POV shipment.
  5. Include Direct Deposit Form SF1199A
Joint Travel Regulations (JTR)
Do you need more information about this entitlement? Click below to review the information. The link is a searchable PDF, scroll to the section you are interested in, then click on the blue link to be taken directly to the page. Joint Travel Regulations (JTR), Chapter 5, Part F, section 0547
 

 
eTutorials
Need help filling out your form? Check out our YouTube Video eTutorials for more help.
 

How to complete DD 1351-2 for POV Drop off/Pick up


Block 1: Payment: Electronic Funds Transfer (EFT) is mandatory. Submit an SF 1199 or DD 2762 with updated banking account information.
Split Disbursement: If you would like funds applied directly to your Government Travel Card, place an “x” in the block and indicate the dollar amount to be applied. If your reimbursement is less than the amount requested, then the whole reimbursement will be applied to the Government Travel Card.
Block 2: Name:  Last name, first name, and middle initial of Employee.
Block 3: Grade of the Employee.
Block 4: Social Security Number of Employee – full 9 digits.
Block 5: Indicate “PCS” and “Member/Employee.”
Blocks 6a-6d: Valid mailing address.
Block 6e: Valid and legible e-mail addresses.
Block 7: Daytime telephone number.
Block 8: Order/Authorization number which is listed on the original orders (See DD Form1614 Block 25).
Block 9: List any and all previous payments paid from any finance office pertaining to the travel period being claimed. List “0.00” if you have not received any payments.
Block 10: This block may be used to make a note to explain something to the travel office, if applicable (e.g. Supplemental for...)
Block 11: Employee’s new duty station address where employee is being assigned (See DD Form 1614 Block 8).
Blocks 12-14: Not required for POV Pick up/Drop off
Block 15: Itinerary (see below, and example).
Block 15a: Date: List the year the travel was conducted in the top box
      Next to “DEP” and “ARR” list the month and day of departure and arrival (e.g., 05/15).
Block 15b: Place: Enter a specific location to include City and State, a Fort, or a City and Country–do not enter “HOR”
Block 15c: Mode of Travel (see page 2 of DD1351-2 for codes).
Block 15d: Reason for stop (see page 2 of DD1351-2 for codes).
Block 15e: Not applicable.
Block 15f: If “PA” is indicated in block 15C and block 16 is checked own/operate, then indicate POC miles.
Block 16: POC Mileage – Own/Operate must be checked to be reimbursed for mileage.
Block 17: Not applicable.
Block 18a. Date the expense was incurred
               b. Type of expense (taxi, tolls, etc)
               c. Amount claimed for each expense
Block 19: Not applicable.
Block 20a&b: Signature of traveler and date signed.  Do not forget the date in Block 20B, even if it is in your digital signature. Signature date must be the day of or after final date claimed.
Block 20c&f: 
Reviewer’s signature and date signed. All parts (20c, 20d, 20e, & 20f) must be completed or voucher will be returned. Signature date must be the same day or after the traveler.
Block 21: Would be required for after the fact approval.
Block 22: Not applicable.
Blocks 23 – 28: Not applicable
 
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Privately Owned Vehicle (POV) Drop Off and/or Pick Up 1351-2


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 Updated June 10, 2020