myInvoice moves to WAWF August 1, 2014
The myInvoice system is moving to Wide Area Work Flow (WAWF) effective August 1, 2014. Contractors/vendors not currently using WAWF must register for WAWF to gain access to the new myInvoice system. A recent directive from the Department of Defense requires that one entry point is used by all contractors/vendors working with the U.S. Government.
The new system will utilize the Global Exchange (GEX) to send invoice data with WAWF. The myInvoice system will remain active for six months to allow for parallel processing before shutting down the myInvoice system.
For MOCAS Paid Contracts:
In August 2013 there was a programming change to MOCAS, Contract Line Item Number (CLIN) Validation that validates the accuracy of the CLIN information on invoice/billing submissions. In essence if the CLIN billed is not cited in MOCAS then the invoice suspends in WAWF pending additional research. Over the past four months our research has consistently found that 70%-75% of the WAWF suspended items are due to the citation of a CLIN or CLIN structure that is not consistent with the terms of the respective contract or subsequent modifications. This of course subsequently leads to the rejection of the invoice and delayed payment.
To prevent processing and payment delays we are asking that you please review your contract and/or modifications to ensure the accuracy of CLIN information prior to billing submission. The Defense Federal Acquisition Regulation (DFAR) 204.7103 provides guidance on proper CLIN structure based on your contract terms. It is highly recommended that you refer to the DFAR guidance if you have any questions regarding the structure of the CLIN before you submit your billing. Additionally, please remember that it is never appropriate to bill at the Informational CLIN level. Our research has found several instances where variations of the Informational CLIN is used on the billing which also leads to WAWF suspension and subsequent invoice rejection.
Hard copy Advice of Payments (AOP)
- Miscellaneous Pay customers