Army Active Duty TDY Deployment - Temporary Change of Station (TCS)


For information about completing your DD Form 1351-2, select the most appropriate options below.

Transportation Allowances

Decorative image about completing DD Form 1351-2


Most deployment orders authorize Government Transportation at no cost to you. You will be reimbursed per diem for travel days.

If the Approving Official (AO) does not authorize the mode of transportation before you depart, then air transportation is the authorized transportation mode for TDY. If your travel arrangements are missed or cancelled, notify the Travel Management Company (TMC)  and your AO as soon as possible to change travel arrangements.

If you drive to the transportation terminal (airport or rental car facility) enter the number of miles to the transportation terminal in box 15f of the 1351-2. Once TDY is completed ensure miles are entered back to HOR. If you drive to the TDY location mileage will be paid per the Defense Table of Official Distances.


Types (Block 15 of 1351-2):

  • Government provided transportation
    ​Is owned leased or chartered and operated by the Government and is provided at no cost to you. 

  • Purchased commercial transportation
    If authorized, your orders will state transportation mode is authorized via centrally billed account (CBA).

  • Personally purchased transportation
    Your orders will state transportation mode is authorized via individually billed account (IBA) for airfare reimbursement and/or rental car. Be sure to use the TMC to purchase transportation or reimbursement may be limited to the Government cost.

  • Privately owned vehicle or private auto (POV/PA)
    You cannot be directed to use a POV for official travel.  Reimbursement amount depends on if it is more advantageous to the Government than other modes.  Reimbursement may be limited.

Miscellaneous Reimbursable Expenses by Authorized Transportation Mode (Block 18 of 1351-2):

The following is provided for your convenience and are the most common expenses. The following list is NOT all inclusive, for additional items, please see: JTR Chapter 2 paragraph 020207 through 020213.

  • Commercial Transportation - Air, Train, Ship or Bus
    • Fees for first checked bag
    • Excess accompanied baggage when it is authorized or approved
    • Transportation terminal mileage
    • Baggage handling tips (traveler with a disability)
       
  • Government Automobile
    • Gas and oil
    • Ferry fares
    • Tolls
    • Parking fees (when authorized or approved)
       
  • Rental Vehicle
    • Gas or oil (prepaid fueling is not authorized)
    • Tolls (when authorized or approved)
    • Ferry fares (when authorized or approved)
    • Parking fees (when authorized or approved)
    • Toll-collection transponder (when authorized or approved)
       
  • POV (only approved if it is more advantageous to the Government)
    • Ferry fares
    • Tolls
    • Parking fee (Reimbursement for parking POV at the terminal is limited to the cost of two one-way taxi fares.)
    • In and around mileage (The current rate is updated annually and can be found at Defense Travel Management Office (DTMO) within the Travel & Transportation Rates tab.)

Per Diem (Meals & Incidentals)

Decorative image about completing DD Form 1351-2


Once you have arrived at your TDY location you will receive the daily incidental expense (IE) rate of $3.50 at OCONUS locations and $5.00 at CONUS locations. For additional information regarding Per Diem allowances, please see below.  

Rates:

Per diem rate is based on your TDY location. To determine per diem visit Defense Travel Management Office (DTMO)

Meals (Block 19 of 1351-2):

  • Government Meal Rate (GMR) must be directed on your orders
    Applies when TDY to a U.S. Installation and in Government lodging or Integrated Lodging Program (ILP) facility.  All three meals are available in a Government dining facility. 
    NOTE: Government meal rate does not apply on the first and last days of travel.
     
  • Proportional Meal Rate (PMR)
    Applies when one or two meals are provided to you at no cost. The PMR is computed by averaging the standard GMR and the meals portion of the applicable locality rate. 
    NOTE: Proportional meal rate does not apply on the first and last days of travel.
     
  • Commercial Meal Rate (CMR)
    Based on the TDY location or stopover point.  All meals are purchased on the economy.
     
  • Deductible (DED)
    Applies when all three meals are provided to you at no cost. You will receive incidental expenses (IE) only.
    • CONUS-IE rate is $5.00. 
    • OCONUS-IE rate is $3.50.

Incidental Expenses (IE) (Block 18 of 1351-2):

  • Covers expenses to include but not limited to:
    • Fees and tips for porters, baggage carries, and hotel staff
    • Courtesy transportation
    • Laundry and dry cleaning (OCONUS only)
    • Service charges

Per Diem Lodging Expenses

Decorative image about completing DD Form 1351-2

If the Government directed quarters and meals are not available, you will need a statement of non-availability (SNA) for reimbursement. 

Rates:

Per diem rate is based on your TDY location. To determine per diem visit Defense Travel Management Office (DTMO).

Lodging (Block 15 of 1351-2):

  • Integrated Lodging Program (ILP)
    A traveler must use the Integrated Lodging Program facilities, if available. ILP has Government lodging, Privatized Lodging and Preferred Commercial Lodging. Failure to follow the ILP guidelines will result in reduce lodging reimbursement.  For more information please see the program information on the DTMO website
     
  • Government Quarters
    When you are ordered to a U.S. Installation you must use available Government quarters.
     
  • Commercial Lodging
    You are responsible for any charges in excess of the per diem rate. Note: Lodging receipt must include:
    • Lodging name and address
    • Your name
    • Check-in/check-out dates
    • Means of payment (VISA, Mastercard, etc...)
    • Dollar amount with charges itemized
    • A zero balance (proof that you paid for your entire stay)
      Note: Lodging or room taxes are claimed separately in block 18 on your 1351-2.

Miscellaneous Reimbursable Lodging Expenses (Block 18 of 1351-2):

The following is provided for your convenience and are the most common expenses. The following list is NOT all inclusive, for additional items, please see: JTR Chapter 2 - Table 2-16.
  • Internet (Wi-Fi) if required for official purposes
  • Certain fees that are not optional-please note: must be authorized prior to travel
    • Tourism
    • Safe
    • Service
    • Resort
  • If the TDY is canceled or curtailed
    • Non-refundable deposits
    • Prepaid rent
    • Late and early departure fees
  • Retained lodging
  • Airport daytime lodging
  • Dual lodging
  • Early or late check-in fee

 

Miscellaneous Reimbursable Expenses (Block 18 of 1351-2)

The following is provided for your convenience and are the most common expenses. The following list is NOT all inclusive, for additional items, please see: JTR Chapter 2 - Table 2-24.

  • International transaction fee of up to 1% for qualifying transactions charged by the Government Traveler Charge Card (GTCC) provider or a personal charge card if exempt from using the GTCC
  • Merchant surcharge of up to 4% on the GTCC or a personal charge card if exempt from using the GTCC
  • Foreign currency conversion fees
  • Charges for immunizations, inoculations, and other disease preventative medical prophylaxes required for official travel to or from OCONUS
  • Cost of a birth certificate when required for travel to foreign locations
  • Costs related to obtaining a visa, passport, or green card when required for official travel

Additional TDY Allowances (Block 18 of 1351-2):

If the following expenses are authorized you may receive reimbursement for:

  • Temporary Storage of  household goods (HHG) and or privately owned vehicle (POV)
  • Shipment of HHG at the TDY Weight allowance
  • Excess baggage

Documentation

When submitting your voucher, make sure that all necessary documentation is included. This will help ensure that your voucher is processed and paid accurately and quickly.

Required Forms:

Additional Forms, as needed:

  • DA 31 - Leave Form (Indicate leave in Block 29 of 1351-2)
    This form is only required if you take leave in conjunction with your TDY.
     
  • Red Cross Letter
    Only required if taking emergency leave and if the commander granting leave has requested information to determine the need for the Service Member’s emergency leave. This document should be requested from the American Red Cross or Military Service Personnel nearest the location of the emergency.
     
  • DTS Advice of Payment (AOP) (Indicate any advances in Block 9 of 1351-2)
    DTS payments in conjunction with TDY, may be required if you have already received partial reimbursement for current TDY expenses. This form can be obtained in DTS.

DD Form 1351-2 Instructions:

Image Icon


To view instructions that will walk you through the DD1351-2 step-by-step with examples to ensure that you are filling the form out correctly, visit Completing your TDY Travel Voucher DD Form 1351-2.

This form, alongside your travel orders, tells DFAS how much to reimburse you for allowances, per diem, and expenses incurred while on travel. This guide highlights “Key Points” and outlines actions to “Get Started” that will help you complete your travel voucher successfully on your first attempt.

Things to keep in mind...

✓ Your official travel must begin seven days before or seven days after the departure date on your orders, amended travel orders will be required if you depart out of the seven day window.
✓ If you are delayed for more than 14 days at a location, you will need amended travel orders authorizing the location as a TDY location.
✓ If you are traveling from one location in an Area of Responsibility (AOR) to another location within the same AOR, the per diem does not change unless lodging, meals or  incidentals are NOT available and you will need a Statement of Non-availability (SNA). You will NOT be reimbursed for travel days.    
✓ If you are traveling into or out of an AOR, then you will be reimbursed for the regular travel days while en route between TDY locations. (This is limited to 3 days over and 2 days back if no stops are indicated on the DD Form 1351-2, please show all overnight stops.)
✓ Accrual/Partial Payment - When your TDY is expected to last 31 days or more, this is considered a long term TDY.  When on long-term TDY you can submit a travel claim for each 30 day period, known as an accrual/partial payment. Each accrual request should indicate the 30 day period being requested. A final settlement is required upon completion of travel and any travel advances received will be collected.
✓ For additional information on travel allowances, please see the Joint Travel Regulations.  
✓ For per diem rate information, please see the Defense Travel Management Office (DTMO).


For additional information on Deployment Travel, please see the Joint Travel Regulations, Chapter 3, Paragraph 0329 or the Army Mobilization and Deployment Reference (AMDR) Guide.

Submission Instructions

Once you have completed your voucher and gathered all required documents, follow the steps below to submit your travel claim:

Defense Travel System (DTS)
Image of the Symbol for the Defense Travel System

When to use DTS:  Individuals on temporary duty assignments are to use DTS with the following exceptions which are to be submitted on a manual DD1351-2:

  • Deployment to a Contingency Area.
  • Classified travel.
  • TDY in conjunction with a Permanent Change of Station (PCS)
  • Contractor travel.
  • Foreign national travel.
  • Cadet/Midshipman travel.
  • Retirees recalled to active duty.

A traveler who initiates a TDY trip in a travel system other than DTS must finalize the trip in the original system and cannot use DTS for any portion of that trip.

IMPORTANT: DFAS Travel Pay cannot assist you with your DTS payments. If you have questions, ask your Defense Travel Administrator (DTA) for assistance or select Frequently Asked Questions about DTS.



Travel Voucher Direct

 
When to use Travel Voucher Direct: 
If traveling under a manual travel order and not DTS.
 
Upload your travel voucher and supporting documents online! Travel Voucher Direct is available for all travel claims computed and paid by DFAS.
 
The following are supported/accepted document types for travel voucher submissions:
  • PDF (.pdf)
  • Microsoft Word (.doc / .docx)
  • JPEG Image (.jpg / .jpeg)
  • TIFF Image (.tif / .tiff)
  • Lotus Forms (.fdl / .xfdl)
  • Excel (.xls / .xlsx)
  • PowerPoint (.ppt / .pptx)
  • Rich Text (.rtf)
  • PNG Image (.png)
  • Text (.txt)

Other submission methods
When to use Other Submission Methods:
If you are not using Travel Voucher Direct or DTS to submit your voucher, please email your claim to dfas.rome.jft.mbx.army-travel@mail.mil
 
When emailing your documents, submit your travel voucher and supporting documents as one email file attachment with the DD1351-2 as the first page.
 
The following are supported/accepted document types for travel voucher submissions:
  • PDF (.pdf)
  • Microsoft Word (.doc / .docx)
  • JPEG Image (.jpg / .jpeg)
  • TIFF Image (.tif / .tiff)
  • Lotus Forms (.fdl / .xfdl)
  • Excel (.xls / .xlsx)
  • PowerPoint (.ppt / .pptx)
  • Rich Text (.rtf)
  • PNG Image (.png)
  • Text (.txt)
Decorative dividing line with four gold starts in the middle.

Travel Resources and Regulations

Decorative icon of an airplane.


Travel Orders
It is essential to read your travel orders prior to travel to know what you are authorized.  Failure to do so may result in additional expenses that will not be reimbursed.

Decorative image about completing DD Form 1351-2


Joint Travel Regulations
The JTR contains regulations related to per diem, travel and transportation allowances, relocation allowances, and certain other allowances.

How Do I Fill Out My Travel Voucher?

When submitting your Travel Voucher, complete the DD Form 1351-2 and attach all required supporting documentation listed under ‘Documentation’. Failure to do so may result in a delayed processing. For instructions on completing your DD Form 1351-2, visit TDY - Completing your Travel Voucher (DD Form 1351-2).

Decorative call to action box, click here to complete your travel voucher DD Form 1351-2
 

How Do I Submit My Travel Voucher And Supporting Documents?

Decorative image about completing DD Form 1351-2


When submitting your Travel Voucher, you must complete the DD Form 1351-2 and attach all required supporting documentation listed under ‘Documentation’. Failure to do so may result in a delayed processing. Once you have completed your 1351-2 and gathered all required documents, click here for methods to submit your Travel Voucher.

 

Return to Army TDY Homepage
 

 

Page Updated Dec 2, 2023