Temporary Quarters Subsistence Expense

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Temporary Quarters Subsistence Expenses (TQSE)

Joint Travel Regulations (JTR) Chapter 5, Part B

TQSE is an optional allowance intended to reimburse employees for some costs of lodging, food, and other necessities (see JTR 5808.B for Actual Expenses Allowed) when occupying temporary quarters at the old or new duty station. Your agency will determine if TQSE is authorized.

***TQSE reimbursement is a taxable entitlement.***

Things you need to know:

  1. TQSE must be authorized prior to occupying temporary quarters.
  2. The number of days House Hunting Trip (HHT) taken is subtracted from the first 30-day period of TQSE Actual Expense (AE) if TQSE greater than 30 days is authorized and used.
  3. Once TQSE starts it can only be stopped for an official temporary duty (TDY), en route travel or authorized sick leave.
  4. TQSE method cannot be changed if any travel has been performed.

There are two methods of TQSE that may be authorized:

TQSE Actual Expense (AE)

TQSE (AE) is reimbursed based on the continental United States (CONUS) Standard per diem rate in effect at the time of travel.  Reimbursement is based on the actual expenses incurred up to the maximum daily rate. Initially, up to 60 consecutive days can be, but are not required to be authorized. Extensions of up to an additional 60 days can be authorized by your agency’s Authorizing Official (AO) if necessary. Days 31-120 are paid at 75% of the standard per diem rate.

TQSE (AE) Voucher Submission

  1. DD Form 1351-2 (Travel Voucher/Sub Voucher) – Be sure to review the Civilian Relocation Travel Voucher Guide and the Civilian relocation DD Form 1351-2 Voucher checklist.
  2. DD Form 1614 (Travel Authorization/Orders) with all amendments
  3. DD Form 2912 ­– Be sure actual expenses are claimed, no rounding of dollar amounts
  4. Paid, itemized lodging receipt and lease, if applicable
  5. Paid, itemized receipts for any single expense of $75 or more
  6. Include Direct Deposit Form SF1199A

TQSE Lump Sum (LS)

TQSE (LS) is reimbursed based on the locality rate at the old or new duty station that is in affect at the time TQSE (LS) is accepted for the period of travel. No more than 30 days of TQSE (LS) can be authorized.

TQSE (LS) Voucher Submission

  1. DD Form 1351-2 (Travel Voucher/Sub Voucher) – Be sure to review the Civilian Relocation Travel Voucher Guide and the Civilian relocation DD Form 1351-2 Voucher checklist.
  2. DD Form 1614 (Travel Authorization/Orders) with all amendments
  3. Including the following statement signed and dated by the employee:
  4. Include Direct Deposit Form SF1199A
  • "I have agreed to accept the offer of the TQSE Lump Sum entitlement and I certify that TQSE will be occupied and if not occupied, I am required to return the TQSE Lump Sum payment amount in full.  I certify that I have accepted the terms of this entitlement effective mm/dd/yyyy."

Employee's name and signature

  • The effective date is the date the traveler accepted the offer from his/her agency and should be on or before the issue date of orders.

Filing Temporary Quarters Subsistence Allowance (TQSA) and/or Foreign Transfer Allowance (FTA)? See your local Finance or Human Resource Office for guidance.

TQSE Frequently Asked Questions

Have questions, check out some of the commonly asked questions.

Page Updated July 12, 2017