SUBMIT A PRIVACY ACT REQUEST
Only the individual to whom the record(s) pertain or their legal representative [with appropriate documentation] may submit a Privacy Act (PA) request. The information requested must be maintained within a System of Record in the custody of the Defense Finance and Accounting Service (DFAS) at the time of your submission.
Under FOIA/PA, federal agencies
ARE NOT REQUIRED TO:
- Answer questions,
- Analyze data,
- Conduct research,
- Perform calculations or
- Create/compile records in response to a request.
The Freedom of Information Act/Privacy Act (FOIA/PA) Office is not a repository for documents maintained or released by DFAS. Requests received in this office are forwarded to the functional area that has the responsibility for the subject matter requested.
DFAS was established in 1991. We began processing DoD civilian payrolls in 1995 and the Department of Veterans’ Affairs in approximately 2006. Therefore, we do not have ANY records or information regarding individuals who were federal civilian employees prior to these years. Please direct your request to the National Archives and Records Administration.
Documents that may be requested includes pay records, debt records, tax forms, etc.
DFAS DOES NOT REQUIRE A SPECIFIC FORM
TO MAKE A PRIVACY REQUEST; HOWEVER, YOUR SUBMISSION MUST CONTAIN THE BELOW INFORMATION
Individual to Whom the Information Pertains
- Name
- Full Social Security number
- Contact Information (phone number, email address)
- Proof of Identify
- Copy (front and back) of a valid, government issued photo ID
- OR
- A Notarized Statement that verifies your identity
Description of Requested Information
- Be as specific and detailed as possible
- Search period - Start Date (Month/Year) AND End Date (Month/Year)
- Form number (if known)
- DO NOT use ‘any and/or all…information’, dates of birth, enlistment or separation, etc.; these are not a searchable parameters
Your Status for the Requested Period(s)
- Federal Civilian Employee
- Military Service Member
If you are/were a Federal Civilian Employee:
- Name of agency or agencies for which you works/worked
- Dates of Employment for each agency
If you are/were a Military Service Member
- Branch of Service – Air Force, Army, Marine Corps, Navy, Space Force
- Component – Active Duty, Reserve, National Guard, Military Academy
- If you served in multiple branches/components, list each service period separately
If you are requesting Army Reserve or Army National Guard information that is dated prior to 1976, we also require:
- Name(s) of the Major Command(s) you were assigned to during the requested period(s)
- Name(s) of the Unit(s) of Assignment for each command
- City/State for each Unit of Assignment
- Dates you served in each Unit
To release your records to a third party (any person other than yourself) we require:
- Statement that specifically authorizes DFAS to release the records
- List of the records that are to be released
- Name, phone number, email address and postal address of the person/persons you are authorizing to receive your records
In lieu of a written/typed statement, military members and federal civilians may utilize the Request Pertaining to Military Records (SF-180) to request your personal records or authorize their release to a third party. A copy of your Photo ID or Notarized Statement, as detailed above, must accompany the signed SF-180.
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Email dfas.foia@mail.mil and Fax (317) 275-0391 are the preferred submission methods.
You may also submit Online or mail your request to the address below.
Defense Finance and Accounting Service
Corporate Communications
FOIA/PA Adherence Division
8899 East 56th Street
Indianapolis, IN 46249-0150
Page Updated March 6, 2024