INFORMATION REQUIRED TO CONDUCT A SEARCH

REQUESTS FOR GENERAL AGENCY  RECORDS/INFORMATION

Description of Requested Records

• Name of document, report or information; be as specific and detailed as possible. We must be able to determine what you are seeking
• Search Period - Start Date (Month/Year) AND End Date (Month/Year)
• Contract/Solicitation number (if applicable)
• Voucher or check number (if applicable)
• Complaint number (if applicable)
• If requesting emails, you must provide the complete email address(es) of the individual(s) concerned 
• Form number (if known)
• System name (if known)
• DO NOT request ‘any and/or all’ records; this is not a searchable parameter

 

REQUESTS FOR PERSONAL RECORDS/INFORMATION

Description of Requested Information

• Be as specific and detailed as possible
• Search period - Start Date (Month/Year) AND End Date (Month/Year) 
• Form number (if known) 
• DO NOT use ‘any and/or all…information’, dates of birth, enlistment or separation, etc.; these are not a searchable parameters

Individual to Whom the Information Pertains

• Name
• Full social security number

Status of Individual to Whom the Information Pertains for the Requested Period(s)

• Federal Civilian Employee
• Military Service Member

If Individual is/was a Federal Civilian Employee

• Name of agency or agencies for which the Individual works/worked 

If Individual is/was a Military Service Member

• Branch of Service – Air Force, Army, Marine Corps, Navy, Space Force
• Component – Active Duty, Reserve, National Guard, Military Academy
• If individual served in multiple branches/components, list each service period separately 
• DFAS does not maintain any records for the Coast Guard 

If requesting Army Reserve or Army National Guard information that is dated prior to 1976, we also require:

• Name(s) of the Major Command(s) member was assigned to during the requested period(s)
• Name(s) of the Unit(s) of Assignment for each command
• City/State for each Unit of Assignment
• Dates member served in each Unit

ADDITIONAL REQUIREMENTS

If the Individual to whom the records pertain is incapacitated and/or you are claiming Legal Representative status, we require 1 of the below documents as Proof of Guardianship:

• Court Appointment Documentation
• Power of Attorney

If Individual to whom the records pertain is deceased, we require 1 of the below documents as Proof of Death:

• Certificate of Death 
• Coroner’s Report of Death 
• Funeral Director’s Signed Statement of Death
• Verdict of Coroner’s Jury

Email dfas.foia@mail.mil and Fax (317) 275-0391 are the preferred submission methods.

You May also submit your request Online or mail it to the address below.
 
Defense Finance and Accounting Service
Corporate Communications – FOIA/PA
8899 East 56th Street
Indianapolis, IN 46249-0150