INFORMATION REQUIRED TO CONDUCT A SEARCH
REQUESTS FOR GENERAL AGENCY RECORDS/INFORMATION
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Description of Requested Records
- Name of document, report or information; be as specific and detailed as possible. We must be able to determine what you are seeking
- Search Period - Start Date (Month/Year) AND End Date (Month/Year)
- Contract/Solicitation number (if applicable)
- Voucher or check number (if applicable)
- Complaint number (if applicable)
- If requesting emails, you must provide the complete email address(es) of the individual(s) concerned
- Form number (if known)
- System name (if known)
- DO NOT request ‘any and/or all’ records; this is not a searchable parameter
REQUESTS FOR
PERSONAL RECORDS/INFORMATION
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Description of Requested Information
- Be as specific and detailed as possible
- Search period - Start Date (Month/Year) AND End Date (Month/Year)
- Form number (if known)
- DO NOT use ‘any and/or all…information’, dates of birth, enlistment or separation, etc.; these are not a searchable parameters
Individual to Whom the Information Pertains
- Name
- Full social security number
Status of Individual to Whom the Information Pertains for the Requested Period(s)
- Federal Civilian Employee
- Military Service Member
If Individual is/was a Federal Civilian Employee
- Name of agency or agencies for which the Individual works/worked
If Individual is/was a Military Service Member
- Branch of Service – Air Force, Army, Marine Corps, Navy, Space Force
- Component – Active Duty, Reserve, National Guard, Military Academy
- If individual served in multiple branches/components, list each service period separately
- DFAS does not maintain any records for the Coast Guard
If requesting Army Reserve or Army National Guard information that is dated prior to 1976, we also require:
- Name(s) of the Major Command(s) member was assigned to during the requested period(s)
- Name(s) of the Unit(s) of Assignment for each command
- City/State for each Unit of Assignment
- Dates member served in each Unit
If the Individual to whom the records pertain is incapacitated and/or you are claiming Legal Representative status, we require 1 of the below documents as Proof of Guardianship:
- Court Appointment Documentation
- Power of Attorney
If Individual to whom the records pertain is deceased, we require 1 of the below documents as Proof of Death:
- Certificate of Death
- Coroner’s Report of Death
- Funeral Director’s Signed Statement of Death
- Verdict of Coroner’s Jury
Email
dfas.foia@mail.mil and Fax
(317) 275-0391 are the preferred submission methods.
You May also submit your request
Online or mail it to the address below.
Defense Finance and Accounting Service
Corporate Communications – FOIA/PA
8899 East 56th Street
Indianapolis, IN 46249-0150
Page Updated February 13, 2024