Contractual payments
A contract is a legally-binding agreement between a buyer and a vendor over a specified length of time for the purchase of goods or services for a specified quantity or price. A contracting office must administer the contract to establish an agreement with the awarded vendor.
DoD 7000.14-R FMR Vol 10 Contract Pay
Common Errors
• Delay in receipt and acceptance by the proper acceptor in iRapt
• Wrong Pay Office DoD Address Activity Code (DoDAAC)
• Wrong Ship to DoDAAC used (Must match WAWF routing table within the contract)
• Contract line items (CLINs) not structured correctly
• Billing on an exercised option that is not yet funded
• Unit of measurement incorrect
• Contract/Mod interface failure
• Notice of Assignments (NOAs) or Novation Agreements not submitted timely
Payment Process
1. Base personnel commit funds into Defense Enterprise Accounting & Managment System
(DEAMS) through iProcurement
2. Create DEAMS Purchase Request (PR)
3. Contracting solicits/awards contract
4. Contract data interface from Standard Procurement System/Procurement Desktop-Defense (SPS/PD2) to Electronic Data Access (EDA) and DEAMS
5. Failed SPS intefaces are worked manually through DEAMS Interface, Metrics, Error Handling and Status (DIMES)
6. Contract interface errors are identified and worked through the DIMES Error Table for resolution or manually loaded to DEAMS
7. Award creates obligation/purchase order in DEAMS
8. Vendor delivers goods/services in accordance with contract, submits invoice in Wide Area Workflow (WAWF) Business Suite Invoice, Receipt, Acceptance, Property Transfer (iRAPT)
9. Acceptor accepts/rejects receiving report (RR)
10. WAWF iRAPT sends interface file to DIMES
11. DFAS reviews and processes invoice/receiving report from DIMES Error Table
12. Invoices and Receiving Reports are reviewed by a certifying official for a three-way match, due dates, and interest penalties
13. Payment file is sent to disbursing
14. Disbursing sends Electronic Funds Transfer (EFT) to the vendor
Note: In the DEAMS Accounting System the Principle and Interest Payments will be two separate payments.
DEAMS payment status:
Log into the WAWF eBusiness Suite and select the myInvoice Module:
https://wawf.eb.mil
Contract pay types:
A Blanket purchase agreement (BPAs)
C Contracts of all types, excluding: indefinite delivery, facilities, sales, contracts placed with or through other government departments outside the DoD
D Indefinite delivery contracts (IDCs)
F Contracting action placed by a Non-DoD activity
H Agreement, excluding Basic Ordering Agreements (BOAs), BPAs, and IDCs
M Purchase orders - manual (Fiscal Year 2017 & prior)
P Purchase orders – automated
W Used in place of M when the number capacity of M has been exhausted for the Fiscal Year (Starting in Fiscal Year 2018 replacing M Contracts)
1 Grants
Contact Us
If you have questions regarding status of a DEAMS miscellaneous payment, contact the following:
Customer Care Center
DFAS Limestone
1-866-724-0526
Follow DFAS on Facebook to get up-to-date information at
www.facebook.com/defensefinanceandaccountingservice