Return Funds to DFAS

Note: Due to Executive Order 14247 Modernizing Payments, Effective September 30, 2025, all Federal Agencies are mandated to shift to Electronic method for all payment transactions. This includes Return of Funds. No paper checks will be accepted after September 30, 2025. Please update your payment method to EFT (Electronic Funds Transfer) or FEDWIRE and plan for all payments and refunds issued to be Electronic form. You may also refer to https://www.pay.gov/ for further information regarding Electronic payments to U.S. Federal Government Agencies.  

Vendors must include detailed information when returning funds to the Government in order to adjust their proper accounts.

All refund checks must include a copy of the demand letter (if applicable), the contract number and the invoice number. Vendors must make checks payable to the Finance and Accounting Officer.

Shown below are the additional requirements for MOCAS and Non-MOCAS commercial payments.

MOCAS:
MOCAS contracts are administered by DCMA and paid by DFAS Cleveland either North, South or West entitlements (HQ0337, HQ0338, and HQ0339).

The following additional information is required for MOCAS Payment refunds.

  • Delivery order number (if applicable)
  • Include the shipment number and bill number
  • Payment system from which overpayment was received (if known)
  • Point of contact information (name, phone, etc.) at which we may contact you
  • Any other useful information that may be helpful in identifying the correct account for the deposit of funds

Send refunds to the following addresses depending on the type of mail service.

Regular Mail (HQ0337, HQ0338, and HQ0339)
DFAS Cleveland Attn: JFMC-CBUS
1240 East 9th St. 
Cleveland, OH 44199
 

Express and FedEx (HQ0337, HQ0338, and HQ0339)DFAS Cleveland Attn: JFMC-CBUS
1240 East 9th St. 
Cleveland, OH 44199
 

Electronic Funds Transfer (EFT) Payments Via the Automated CAS Collection System (ACCS)
To submit an electronic payment, please access https://www.pay.gov/paygov/ and follow the steps provided.


Non-MOCAS Vendor Payments:

When applicable, the vendor needs to provide the following additional information when sending a refund check.

  • Line of Accounting
  • DCN#
  • Document number
  • Pseudo Social (i.e. SNK2025DC)

Please send refund checks to the address noted on the debt letter and write the Bill of Collection (BOC) number on the check. When an address is not included with the demand letter, vendors need to send refund checks to the following locations based on the military service involved:

Air Force (F03000, F67100, F78900 and F87700)
DFAS-Indianapolis
Attn: DFAS-JFDBB/IN
8899 E. 56th Street
Indianapolis, IN 46249-1001

Army (HQ0303 and HQ0304)
DFAS IN DISBURSING
Attn: DSSN 5570
8899 E 56TH ST
INDIANAPOLIS, IN 46249

Navy (Numerous)
DFAS-Cleveland
J3DCBB/8522
1240 E. 9th Street
Cleveland, Ohio 44199

Marine Corps (M67443)
DFAS-Cleveland
J3DCBB/6102
1240 East 9th Street
Cleveland, OH 44199

Defense Agencies (HQ0131)
DFAS IN DISBURSING
Attn: DSSN 6551
8899 E 56TH ST
INDIANAPOLIS, IN 46249

EBS (Formerly BSM) (SL4701)
DFAS IN DISBURSING
Attn: DSSN 6355
8899 E 56TH ST
INDIANAPOLIS, IN 46249

FABS (HQ0252)
DFAS Cleveland
J3DCBB/8522
1240 East 9th St
Cleveland, OH 44199

Regular Mail (HQ0105)
Dept 3400
8899 East 56th St
Indianapolis, IN 46249-3400

DFAS-Indianapolis Central Disbursing Services (HQ0302, HQ0250)
Dept 3400
8899 East 56th St
Indianapolis, IN 46249-3400

GFEBS (HQ0490)
Make check payable to: Treasurer of the United States
DFAS-Cleveland
J3DCBB/GFEBS
1240 E. 9th Street
Cleveland, OH 44199

Defense Agencies (HQ0347)
DFAS IN DISBURSING
Attn: DSSN 5570
8899 E 56TH ST
INDIANAPOLIS, IN 46249

Defense Agencies (HQ0431)
DFAS IN DISBURSING
Attn: DSSN 5570
8899 E 56TH ST
INDIANAPOLIS, IN 46249

Please include the following:
Contract Number (Delivery Number if applicable)Payment system from which overpayment was received (if known)
Point of contact information (name, phone, etc.) at which we may contact you.
Any other useful information that may be helpful in identifying the correct account for the deposit of funds.

All questions regarding duplicate payments should be forwarded to your appropriate pay office. Your pay office can be located at the following link.

 

Page updated September 8, 2025