1. DFAS Home
  2. Contractors & Vendors
  3. Return Funds to DFAS

RETURN FUNDS TO DFAS

Vendors must include detailed information when returning funds to the Government in order to adjust their proper accounts.

All refund checks must include a copy of the demand letter (if applicable), the contract number and the invoice number. Vendors must make checks payable to the Finance and Accounting Officer.

Shown below are the additional requirements for MOCAS and Non-MOCAS commercial payments.

MOCAS:
MOCAS contracts are administered by DCMA and paid by DFAS Columbus either North, South or West entitlements (HQ0337, HQ0338, and HQ0339).

The following additional information is required for MOCAS Payment refunds.

  • Delivery order number (if applicable)
  • Include the shipment number and bill number
  • Payment system from which overpayment was received (if known)
  • Point of contact information (name, phone, etc.) at which we may contact you
  • Any other useful information that may be helpful in identifying the correct account for the deposit of funds

Send refunds to the following addresses depending on the type of mail service.

Regular Mail (HQ0337, HQ0338, and HQ0339)
Defense Finance and Accounting Service - Columbus Center
DFAS-JDCBB/CO
P.O. Box 182204
Columbus, OH 43218-2204

Express and FedEx (HQ0337, HQ0338, and HQ0339)
Defense Finance and Accounting Service - Columbus Center
DFAS-JDCBB/CO (ATTN: MOCAS 1-800-756-4571 Option 1)
3990 E. Broad Street
Building 21
Columbus, OH 43213-1152

Electronic Funds Transfer (EFT) Payments Via the Automated CAS Collection System (ACCS)
To submit an electronic payment, please access https://www.pay.gov/paygov/ and follow the steps provided.


Non-MOCAS Vendor Payments:

When applicable, the vendor needs to provide the following additional information when sending a refund check.

  • Line of Accounting
  • DCN#
  • Document number
  • Pseudo Social (i.e. SNK2025DC)

Please send refund checks to the address noted on the debt letter and write the Bill of Collection (BOC) number on the check. When an address is not included with the demand letter, vendors need to send refund checks to the following locations based on the military service involved:

Air Force (F03000, F67100)
DFAS-Indianapolis
Attn: DFAS-JFDBB/IN
8899 E. 56th Street
Indianapolis, IN 46249-1001

Army (HQ0303 and HQ0304)
DFAS-Columbus
DFAS-JDCBB/CO
P.O. Box 182559
Columbus, OH 43218-2559

Navy (Numerous)
DFAS-Cleveland
P.O. Box 998007
1240 E. 9th Street
Cleveland, Ohio 44199

Marine Corps (M67443)
DFAS-Cleveland
P.O. Box 998013
1240 East 9th Street
Cleveland, OH 44199

Defense Agencies (HQ0131)
DFAS-Columbus
ATTN: DFAS-JDCBB/CO
P.O. Box 182204
Columbus, OH 43218-2204

EBS (Formerly BSM) (SL4701)
DFAS-Columbus
ATTN: DFAS-JDCBB/CO
P.O. Box 182204
Columbus, OH 43218-2204

FABS (HQ0252)
DFAS Cleveland
P.O. Box 998014
Cleveland, OH 44199-8014

Regular Mail (HQ0105)
Dept 3400
8899 East 56th St
Indianapolis, IN 46249-3400

GFEBS (HQ0490)
Make check payable to: Treasurer of the United States
Defense Finance and Accounting Service-Cleveland Center
P.O. Box 998013
1240 E. 9th Street
Cleveland, OH 44199

Please include the following:
Contract Number (Delivery Number if applicable)Payment system from which overpayment was received (if known)
Point of contact information (name, phone, etc.) at which we may contact you.
Any other useful information that may be helpful in identifying the correct account for the deposit of funds.

All questions regarding duplicate payments should be forwarded to VP-Army-In@DFAS.MIL

Page updated November 28, 2012