Appointment Eligibility and Required Documentation

Appointment Eligibility

Each vacancy announcement on USAJOBS will indicate the type of applicant who is eligible to apply for the posted vacancy under the “Who May Apply” section.  It is important that you carefully review this section and the qualifications section to determine if you are eligible and qualified for the position before completing an application package.  If you apply for a vacancy for which you are not eligible, you will receive a notification that you are outside the area of consideration and won’t be considered for the position.

The area of consideration is referred to as “Who May Apply” within the DFAS vacancy announcements. It describes the individuals from whom DFAS will accept applications. Some vacancies are open only to current DFAS employees, others are open to applicants who have some type of status or eligibility to apply and many are open to all U.S. Citizens.  In some instances, the area of consideration may be further restricted to current permanent DFAS employees from a particular local commuting area (LCA).  This term is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. The LCA for DFAS is generally a 75-mile radius of a vacancy’s duty station.

As an applicant, you will be asked to identify which appointment eligibility(ies) listed in the “Who May Apply” section for which you wish to be considered.  You must include the appropriate documentation as proof of your eligibility to be considered under that appointing authority.  Please read the eligibility questions very carefully to be sure you select the correct response and all of the responses for which you are eligible so you receive maximum consideration.  Human Resources will not consider you for any appointment eligibilities that you have not chosen on the questionnaire.

If you determine that you do not meet any of the appointment eligibilities described below, you may still apply for vacancies announced through the DFAS Delegated Examining Unit (DEU).  These vacancies are open to all U.S. Citizens under the competitive examining authority.  You may narrow your search to vacancies open to “U.S. Citizens or DFAS’s DEU announcement numbers begin with the letter “D”. 

Common Appointment Eligibilities and Required Documentation

DFAS’s most commonly used areas of consideration are listed below.  This list is not exhaustive, but it should provide you with a helpful overview of the most common appointment eligibilities and the documentation required as proof of eligibility. Additional information about appointment eligibilities can be found on the USAJOBS Resource Center  and in the links in the sections below.

Permanent DFAS Civilian Employees

Temporary or Term DFAS Civilian Employees

Department of Defense (DoD) Permanent Civilian Employees

Current or Former Permanent Federal employees

30% or More Disabled Veterans

Veterans' Recruitment Appointment (VRA) eligibles

Veterans Employment Opportunities Act (VEOA) eligibles

Military Spouse Preference under Executive Order 13473

Schedule A for Persons with Disabilities

Eligible for family member appointment under Executive Order 12721

Family Member Preference for Overseas employment eligibles

Interagency Career Assistance Plan (ICTAP) eligibles

Eligible for NAF/AAFES Interchange Agreement

Eligible due to an Interchange Agreement

Eligible due to prior employment with specific agencies

 

Permanent DFAS Civilian Employees

If you are applying as a current DFAS employee, you are not required to submit a SF50 for DFAS vacancies.  If you don’t know what type of appointment you are on, you may find your SF-50s in MyBiz or your eOPF .

You are eligible to be considered under this area of consideration if:

  • You are a current DFAS civilian employee serving on a permanent competitive service position (Note: Your SF-50, Notification of Personnel Action must show either a “1” or a “2” in block 24 and a “1” in block 34). 
    • If you were hired from a competitive examining certificate within the preceding three months, you are not eligible to apply for promotion, reassignment, detail, or transfer to a different DFAS position or to a different geographical area until you have served three months.
    • If you are serving on a DFAS Leaders in Motion (LIM) Program position, you may be on an excepted appointment for the period of your LIM assignment.  Your SF-50, Notification of Personnel Action will show a “2” in block 34 and you are not eligible to apply as an internal DFAS candidate.
  • You are a current DFAS civilian employee serving on a Veterans Recruitment Appointment (Note: Your SF-50, Notification of Personnel Action must show either a “1” or a “2” in block 24 and a “2” in block 34).

Some vacancies are further limited to applicants in the local commuting area and the “Who May Apply” section will clearly state this.  Only DFAS employees permanently residing in the geographic area surrounding the duty station of the vacancy will be eligible to apply.  If the area of consideration is expanded to include those eligible under the Veterans Employment Opportunity Act (VEOA) these applicants are an exception to the restriction and may apply even if not in the local commuting area.  The vacancy announcement will specify if relocation costs will be paid if the selectee is a VEOA candidate outside the local commuting area.
 

Temporary or Term DFAS Civilian Employees

Current temporary DFAS employees will have a “0” in block 24 and a “1” in block 34 of your SF-50, Notification of Personnel Action.  You may find your SF-50s in MyBiz or your eOPF.

As a current term DFAS employee, your SF-50, Notification of Personnel Action shows a “3” in block 24 and a “1” in block 34.  Occasionally, DFAS employees serving on a term appointment are included in the area of consideration in the “Who may apply” section of the vacancy announcement for temporary promotion opportunities.  If selected for a temporary promotion, a term employee will not be converted to a permanent appointment, but instead, will serve at the higher grade level for the duration of their appointment. 

The only way to obtain a permanent appointment if you are currently a temporary or term employee is by applying and being selected through our Delegated Examining Unit.  You may locate these vacancy announcements by searching for announcements open to “All U.S. Citizens or for announcement numbers begin with a “D”. Or, if you have a personal appointment eligibility as described below.

Temporary and Term employees must submit two SF-50s, Notification of Personnel Actions, (1) a copy of your appointment SF-50 and (2) a copy of your most recent SF-50.
 

Department of Defense (DoD) permanent civilian employees

This area of consideration includes current Defense Department civilian employee serving on a permanent competitive service position (Note: Your SF-50, Notification of Personnel Action should be your most recent on that shows either a “1” or a “2” in block 24 and a “1” in block 34).  The DoD includes the branches of the military as well as the Defense agencies i.e. Defense Information Systems Agency, Defense Logistics Agency and Defense Contract Audit Agency.

If you are not a current DFAS employee, you must submit a copy of your most recent SF-50, Notification of Personnel Action which shows either a “1” or a “2” in block 24 and a “1” in block 34.
 

Current of Former Permanent Federal Employees

Current Federal permanent employees include DFAS and DoD employees, as stated above, and also current civilian employees in non-DoD Federal agencies serving on a permanent competitive service position.   Your SF-50, Notification of Personnel Action must show either a “1” or a “2” in block 24 and a “1” in block 34.

If you are not a current permanent DFAS employee, you must submit a copy of your most recent SF-50, Notification of Personnel Action which shows either a “1” or a “2” in block 24 and a “1” in block 34).


Former permanent Federal employees

Reinstatement is the reemployment of a former Federal employee, including spouses hired under overseas local dependent hiring authorities who have reinstatement rights upon return to the United States.

Excluding spouses who obtain eligibility through overseas service, a reinstatement eligible is an applicant who previously held a career or career conditional appointment with a Federal agency as a Federal employee on a permanent, competitive Federal appointment. There is no time limit on the reinstatement of a veteran’s preference eligible or a person who has completed the service requirement for career tenure. Nonpreference eligibles who have not attained career tenure normally can only be reinstated within 3 years of the date of their earlier separation.

Applicants eligible for reinstatement previously served on a permanent (career or career-conditional appointment) competitive service and are seeking a new appointment.   There are specific criteria that must be met in order for you to be eligible for appointment using this authority.   Additional information and required documentation may be found at Reinstatement

Individuals with reinstatement rights can be noncompetitively placed in positions at grades equal to or lower than the grade they previously held. Reinstatement eligibles can also compete along with merit promotion candidates for positions at higher grades than they previously held as long as they meet the same requirements as inservice placement candidates. If selected, the applicant would be Reinstated to the Federal Service

When filling a vacant position, managers may be asked if they are interested in soliciting applications from reinstatement eligibles. Reinstatement eligibles are an applicant source that may be utilized in conjunction with other internal or external recruitment sources.

Individuals, who previously held a career or career-conditional appointment with the federal government, may be eligible for reinstatement, which allows reentry to the Federal competitive service workforce without competing with the public. Reinstatement eligibles can also apply for Federal jobs open only to status or merit promotion candidates.

 IF YOU ARE A CURRENT OR FORMER PERMANENT FEDERAL EMPLOYEE: You are required to submit: ◊ A copy of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1"). DOD employees can access their SF-50 at: My Biz.

 

Retired Federal Employees Seeking Reemployment

Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance.  (See DoD Instruction 1400.25, Volume 300, at Reemployed Annuitants.

 

Veteran’s Eligibilities

Veterans Employment Opportunity Act (VEOA): To be eligible for this appointing authority you must be a veteran’s preference eligible (as defined in Title 5 U.S.C. 2108 (3); OR a veteran who substantially completed three or more years of continuous active duty service; AND your latest discharge must be issued under honorable conditions (honorable or general discharge). “Preference eligible” under VEOA includes those family members entitled to derived preference.

-If you want to be considered as a VEOA eligible, you must submit the following documentation with your application:

- A copy of your DD Form-214, “Certificate of Release or Discharge from Active Duty”, showing the dates of active duty service, type of discharge and the character of service.

- If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed.  The certification should also include your rank and dates of active duty service.

- If you are claiming eligibility based on disabled veteran status, you must submit a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying as the presence of service-connected disability and indicating the percentage of disability. You may access the letter from the ebenefits website.

-If you are claiming eligiblity based on 10-points veteran’s preference; you must also submit a Standard Form 15 (SF-15) “Application for 10-Point Veteran’s Preference”.

Veterans Recruitment Appointment (VRA)   To be eligible, you must have been separated from the armed forces under honorable conditions AND be one of the following:

-A disable veteran; OR in receipt of a campaign badge for service during a war or in a campaign or expedition; OR in receipt of an Armed Forces Service Medal (AFSM) for participation in a military operation; OR you are a recently-separated veteran (e.g. a veteran who was separated within the last three years). You can be appointed under this authority at any grade level up to and including a General Schedule (GS)-11 or equivalent. 

-If you want to be considered as a VRA eligible you must submit the following documentation with your application:

- A copy of your DD Form-214, “Certificate of Release or Discharge from Active Duty”, showing the dates of active duty service, type of discharge and the character of service.

- If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed.  The certification should also include your rank and dates of active duty service.

- You must submit a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying as the presence of service-connected disability and indicating the percentage of disability. You may access the letter from the ebenefits website.

-If you are claiming eligibility based on 10-points veteran’s preference, you must also submit a Standard Form 15 (SF-15) “Application for 10-Point Veteran’s Preference”

30 Percent or more Disabled Veteran To be eligible under this authority, you must be a veteran who is either: retired from active military service with a disability rating of 30 percent or more; OR rated by the Department of Veteran’s Affairs (VA) or branch of service as having a compensable, service-connected disability of 30 percent or more.

-If you want to be considered as a 30 percent or more disabled veteran you must submit the following documentation with your application:

- A copy of your DD Form-214, “Certificate of Release or Discharge from Active Duty”, showing the dates of active duty service, type of discharge and the character of service.

- If you are a current military member in active duty service and do not have a copy of your DD Form-214, submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed.  The certification should also include your rank and dates of active duty service.

- You must submit a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying as the presence of service-connected disability and indicating the percentage of disability. You may access the letter from the ebenefits website.

- Also, you must submit a Standard Form 15 (SF-15) “Application for 10-Point Veteran’s Preference”.

IMPORTANT NOTICE TO VETERANS:

The Office of Personnel Management (OPM) has published the end date for Operation Iraqi Freedom (OIF) as August 31, 2010.  To receive veteran’s preference for service during the Iraqi Freedom era, you must have served on active duty for more than 180 days between September 11, 2001 and August 31, 2010,  OR be in receipt of a campaign badge or expedition medal. Other qualifying eligibility for preference (e.g., disability) remains unchanged.

 

Individuals with Disabilities

The Federal Government has a special appointing authority for persons with disabilities (Schedule A, 5 CFR 213.3102(u)).  You are eligible if you are an individual with an intellectual, psychiatric, or severe physical disability.  You must submit documentation from a licensed medical professional; a licensed vocational rehabilitation specialist; or Government agency that issues or provides disability benefits with your application/resume package.   Additional information may be found atUSAJOBSIndividualsWith Disabilities. 

Interchange Agreement

Some agencies have entered into an agreement with the Office of Personnel Management prescribing conditions under which employees may be moved from the agency’s system to the competitive service.

Non-Appropriated Fund (NAF) employees Eligible:   This is an example of an interchange agreement.  To be eligible you must have served in a continuing NAF position for one year and be currently holding such appointment, or have been involuntarily separated from such position within the last year.  You must submit a copy of your most recent Personnel Action form.

For more information, refer to OPM's section on Interchange Agreement with Other Merit Systems.


Eligible due to Interagency Career Transition Program (ICTAP)

Interagency Career Transition Assistance Program (ICTAP) Eligible:  This program offers employees priority for jobs in Federal agencies other than the agency from which they separated.  You must be a current non-Department of Defense Federal civilian employee being displaced or have already been displaced from a permanent (career or career-conditional appointment) in the competitive service.  You must have a current performance rating of at least "fully successful" or equivalent; occupy (or have been separated from) a position in the same local commuting area of the vacancy; apply for a specific vacancy at or below the grade level you are being (or have been) separated from that does not have greater promotion potential than your last position; meet the application deadline; and be found "well qualified" for the job.  You must submit proof of your proposed or separation such as reduction-in-force separation notice or SF 50; notice of proposed removal of transfer of function outside the commuting area.   Additional information may be found on the Office of Personnel Management, Employee’s Guide to Career Transition.


Military Spouse or Family Members Eligibilities:

Executive Order (EO) 13473 - Military Spouse Appointing Authority: You are eligible under this authority if your active duty military spouse: 1) receives a permanent change of station (PCS) move; 2) has a 100% disability rating; or 3) died while on active duty.  Each of these categories has different eligibility criteria that must be met.  More information may be found at FedsHireVets.

EO 12721 - Former Overseas Employment as a Family Member: You are eligible if you are a family member of a Federal civilian employee, NAF employee or military member, and have completed 52 weeks of service in an appropriated fund position overseas.  You are eligible for appointment in the competitive service for a period of 3 years following the date of your return to the United States from the overseas area.  You must submit a copy of your SF-50 Notification of Personnel Action showing you have accumulated 52 weeks of creditable service and a copy of your performance rating reflecting a rating of fully successful or better.


Preference for Overseas Positions:

The following terms are applicable to spouses or other family members residing with a member of the U.S. Armed Forces or a U.S. citizen civilian employee of a U.S. Government Agency, whose duty station is in a foreign area:

Overseas Military Spouse Preference (MSP) Eligible: You are the spouse of a current active duty military member (sponsor) of the U.S. Armed Forces serving on a permanent foreign area assignment, and you were authorized by your spouse's PCS orders to accompany him/her. Having MSP eligibility does not guarantee employment.  You must submit a copy of your sponsor's PCS orders, or command sponsorship letter at the time you apply.

Overseas Family Member Preference (FMP) Eligible: You are the spouse, unmarried dependent children including step children, adopted children and foster children not more than 23 years of age residing with a Federal civilian employee, NAF employee, or uniformed service member whose duty station is in a foreign area.  FMP does not apply to family members of locally hired civilian employees.  Having FMP eligibility does not guarantee employment.  You cannot claim FMP for positions outside the Department of Defense.  You must submit a copy of your sponsor's PCS orders, or command sponsorship letter at the time you apply. 

Overseas Family Member No Preference Eligible: You are the spouse or family member of a civilian employee, NAF employee, or uniformed service member serving in a foreign location who have used or lost the FMP.  FMP is used or lost when a family member accepts or declines (whichever occurs first) a permanent position or continuing temporary position that is expected to last through the sponsor’s date eligible for return from overseas (DEROS) with appropriated funds, NAF or AAFES.  If initially appointed into a temporary position and the duration if for less than one year, FMP is lost upon the extension of that appointment if extended through the sponsor’s DEROS date, and if the position is identified as continuing.


Required Documents

ALL DFAS job application packages require a:

  • resume and
  • responses to the questions in the online questionnaire
  • Your resume may be submitted in any format; however, it must include your full first and last name, current address, current email address, current phone number, job title, duties and accomplishments.
  • For qualifications determinations your resume must contain hours worked per week and specific dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, Human Resources will not be able to determine if you are qualified and you may not receive consideration for the vacancy.
  • You must include your employer’s name and address, and your supervisor’s name and phone number, as selecting officials frequently check references before scheduling interviews.
  • If you are a Federal Civil Service employment must include your job title, pay plan, series and grade level (e.g. Accountant, GS-0510-11).
  • If you submit more than one copy of your resume, only the most recent version will be reviewed. If your resume includes a photograph or other inappropriate material or content, it will not be used and you may not be considered for the vacancy.
  • You must accurately identify your level of training or experience when completing the online questionnaire.  The level of your responses will be evaluated and verified based on your submitted resume.  Ensure that your resume accurately describes the level of education and/or experience claimed in the assessment questionnaire.  Your score may be reduced, and you may lose consideration for the position if the work experience described in your resume does not support the level of your responses to the assessment questionnaire.


In addition, some jobs may also require:

         Transcripts or proof of secondary education or

         Copies of job-related Licenses or Certification

The vacancy announcement will specify what documentation must be submitted for the vacancy.  Failure to submit required documentation may result in you missing consideration for the position.

Page updated August 31, 2015.