Acceptable Documentation
If transcripts or proof of education are required at the time of application by the vacancy announcement, the following documentation is acceptable:

• Unofficial transcripts
• A list of courses, grades earned, completion dates, and quarter/semester hours earned

Document Requirements

• Your current name and the last four digits of your social security number must be on the transcript or proof of education
• Transcripts will only be accepted from an accredited institution. To determine if your school is accredited and recognized by the U.S. Department of Education refer to the OPM and U.S. Department of Education websites for a list of accredited schools.
• If you attended a foreign college or university, you also need to send a letter from a private organization that specializes in the interpretation of foreign education credentials. The letter needs to state whether the courses are at least equivalent to that gained in conventional U.S. education programs. For a list of evaluators, you may go to National Association of Credential Evaluation Services .
• Follow the instructions on the announcement's How to Apply tab for submitting documentation.

Once selected and prior to appointment, you will be required to submit official transcripts. The following documentation is acceptable:

• Official transcripts including the college or university registrar's (or other authorized official's) signature, seal or stamp.
• A photocopy of the transcript(s) is acceptable as long as the signature, seal or stamp is clearly legible.
• Grade reports are NOT considered official transcripts.

When are Transcripts Required?

ALWAYS read the How to Apply tab of the vacancy announcement and follow the instructions for submitting transcripts. If required, proof of your education must be submitted by the closing date of the announcement. For open continuous announcements, the transcript(s) should be submitted at the time you apply. If required proof of education has not been received by the closing date, or by the date your resume is reviewed for an open continuous announcement, your application will be deemed incomplete and you will lose consideration for the position(s).

Vacancies open to the public through the Delegated Examining Unit (DEU) :

Transcripts are required if

• You are using a combination of education and experience to qualify for a position.
• You are meeting an education requirement for positions such as Accounting or Auditing.
• These requirements apply to DFAS and non-DFAS employees for all positions announced through the DEU.

Accountant (GS-510) and Auditor (GS-511) positions announced through merit promotion procedures :

Transcripts are NOT required if

• You are a DFAS employee currently employed in a GS-510 or GS-511 position.
• You are a current or former DFAS employees who have held a DFAS 510/511 position at some point during the time frame of 2006-present.
• You have been referred on a DFAS certificate for a GS-510 or GS-511 position at some point during the time frame of 2006-present.

All other positions announced through merit promotion procedures :

Transcripts are required if

• You are using a combination of education and experience to qualify for a position.
• You are meeting an education requirement for positions such as GS-1102 Contracting series.
• You are applying for a DFAS Accounting or Auditing positions and do not meet one of the exceptions described above for submitting transcripts

Submission

DFAS is currently transitioning to a new system for accepting applications. Follow the instructions in the announcement's How to Apply tab for submitting documentation.

If applying through USA Staffing Application Manager, you must upload your transcripts into your USAJOBS or USA Staffing account and submit them at the time of application.

If applying through the DFAS Resume Builder or DEU Resume Builder, transcripts or proof of education can be mailed, sent via AskHR or hand delivered. Please see specific instructions below.

Mail:
Defense Finance and Accounting Service
HR Shared Services Center
Attn: DFAS-SSC-HR (Transcripts)
8899 East 56th Street
Indianapolis, Indiana 46249-6451

Electronically:
AskHR on the web. Transcripts or other documents showing proof of education must be sent in Adobe Acrobat format (extension .pdf). Each attachment can be no larger than 2 Megabites (2000 KB). Please name each attachment as T-the last four digits of your social security number- page number example: T-6789-1, and if transcripts are under a different name, please include your current name on all attachments.

Hand Delivered (Military or Federal ID required to enter building):
HR Help Desk at 239D,
2nd floor of the Indianapolis Center.

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