Submit transcripts (official or unofficial) or some form of proof of your education if you are using education to substitute for experience or to meet the positive education requirement for positions such as for accounting or auditing. Documents that are acceptable include unofficial transcripts, or a list of courses, grades earned, completion dates, and quarter and semester hours earned. Your current name and the last four digits of your social security number must be on the transcript or proof of education. Please see the vacancy announcement to see whether you can or need to submit a transcript.

Once selected and prior to appointment, you will be required to submit official transcripts. Transcripts will only be accepted from an accredited institution. An official transcript is one that includes the college or university registrar's (or other authorized official's) signature, seal or stamp. A photocopy of the transcript(s) is acceptable as long as the signature, seal or stamp is clearly legible. Grade reports are NOT considered official transcripts. To determine if your school is accredited and recognized by the U.S. Department of Education refer to the OPM and U.S. Department of Education websites for a list of accredited schools.

If you attended a foreign college or university, you need to send, along with your transcripts, a letter from a private organization that specializes in the interpretation of foreign education credentials. The letter needs to state whether the courses are at least equivalent to that gained in conventional U.S. education programs. For a list of evaluators, you may go to National Association of Credential Evaluation Services .

Proof of your education must be submitted by the closing date of the announcement. For announcements open longer than a month (extended announcements have an "XX" or "NX" as a prefix), the transcript(s) should be submitted as soon as possible as positions may be filled over the length of the announcement. If proof of education has not been received by the closing date, or by the date your resume is reviewed for a job filled from an extended announcement, your resume will be deemed incomplete and you will lose consideration for the position(s).

Applicant's transcripts will not be returned once submitted. You may submit copies of transcripts as long as the university registrar's signature, seal or stamp appears on the form.

If you have a DFAS Resume Builder Account and you already submitted your transcript, you do not need to send another copy unless you have completed additional courses for which you wish to receive credit. Transcripts are scanned and attached to your DFAS Resume Builder account.

DFAS Employees

The scenarios below explain whether you need to submit a transcript:

If you are NOT an Accountant or Auditor and you are applying for an Accountant or Auditor position, you need to submit a transcript or other proof of education when you apply for the job.

If you are applying for a position and substituting education for work experience to qualify, you must submit an proof of education when you apply for the job.

If you are an Accountant or Auditor applying for an Accountant or Auditor position, you do NOT need to submit an official transcript proof of education. An official transcript should be on file for you.

Transcripts filed in Official Personnel Folders (OPF's) will not be retrieved in order to satisfy this transcript requirement. If you are not sure if your transcripts are on file with the Resumix team, please AskHR . You may miss consideration for a job if your transcripts are not scanned into our automated resume system.

External Applicants

You need to send in your transcripts (official or unofficial) or proof of education if you are substituting education for work experience or to meet a specific position's education requirement.

If you are applying for an Accountant or Auditor position you do NOT need to send in transcripts or proof of education if you are applying for an accounting or auditing position and your resume states that you are a Certified Public Accountant, Certified Internal Auditor, or you have an undergraduate degree (typically a Bachelors of Science degree) in accounting. You will be asked to provide an official transcript if you are selected. A current copy of your CPA or CIA certification is acceptable in lieu of a transcript.

However, if you have a degree in a related field such as Business Administration, Finance, or Public Administration with a major, minor or concentration in accounting, you must submit a transcript when you apply for an Accountant or Auditor job.

If you are not sure if your transcripts are on file with our Resumix team, please AskHR .

Submission

Transcripts or proof of education can be mailed, sent via AskHR or hand delivered.

Mail:
Defense Finance and Accounting Service
HR Shared Services Center
Attn: DFAS-SSC-HR (Transcripts)
8899 East 56th Street
Indianapolis, Indiana 46249-6451

Electronically:
AskHR on the web. Transcripts or other documents showing proof of education must be sent in Adobe Acrobat format (extension .pdf). Each attachment can be no larger than 2 Megabites (2000 KB). Please name each attachment as T-the last four digits of your social security number- page number example: T-6789-1, and if transcripts are under a different name, please include your current name on all attachments.

Hand Delivered (Military or Federal ID required to enter building) :
HR Help Desk at 239D,
2nd floor of the Indianapolis Center.

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