Frequently Asked Questions
Page updated September 30, 2013.
MOCAS is a contract administered by a Defense Contract Management Agency (DCMA) and paid by DFAS Columbus, either North, South, or West Entitlements. Basically all other contracts paid by a DFAS location are Non-MOCAS and considered Vendor Pay. Look on the front page of your contract in the box titled 'Payment Will Be Made By'. There should be a six digit code here.
Note: If you have already submitted the invoice electronically, do not fax it, as it will result in a duplicate and could cause payment delays.
For additional info, go to: https://myinvoice.csd.disa.mil
- Contractor's/Vendor's Name and Address
- Invoice Date/Number
- Government Contract Number/Purchase Order Number
- Shipment Number
- Description of Goods/Services (CLIN, QTY, U/P), Quantity, Unit Price, Total Amount of Invoice
- Taxpayer Identification Number (TIN) (if applicable)
- If using a DD250 as an invoice, the wording ‘Original Invoice’ or ‘Invoice’ in 1-inch high letters must appear on the invoice. Do not use red or green ink. Black ink works best in our imaging system.
- Must be registered and current in System for Award Management (SAM), to verify your status, go to: https://www.sam.gov/
- Contact name of person to be notified in event of a defective invoice
Performance based payments (PBP) is a alternative to progress payments for contract financing. This financing is based on certain specified performance criterion being accomplished versus cost accumulation which is the basis for progress payments. Federal Acquisition Regulation Clause 252.232-32 must be included in the contract for PBP.
A receiving report is not required before payment can be made for purchases under the “Fast Pay” procedures. The receiving report can be forwarded after the payment is made. For additional info, go to: http://farsite.hill.af.mil, and research FAR 52.213.1
- The 30th day after the designated billing office has received a proper invoice from the contractor.
- The 30th day after the Government acceptance of supplies delivered or services performed by the contractor. However, if the designated billing office fails to annotate the invoice with the actual date of receipt, the invoice payment due date shall be deemed to be the 30th day after the contractor’s invoice is dated, provided a proper invoice is received and there is no disagreement over quantity, quality, or contractor compliance with contract requirements, whichever is the later date.
Note: Progress payments are payable within 7 days. Cost vouchers, performance based payments, and BVNs are payable within 14 days. Commercial invoices and DD250s are payable within 30 days.