821 Financial Information Reporting

Functional Group ID=FR

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Financial Information Reporting Transaction Set (821) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report balances, detail and summary financial transactions, and other related financial account information.

Notes:

1. Use a single occurrence of this transaction set to transmit the budget authority that establishes the obligation for the requestor of the service or product and to establish budgetary resources for the service provider. 

2. This implementation convention will be used to adjust and de-obligate funds.	

Heading:

	Pos.	Seg.		Req.		Loop	Notes and
	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
M	010	ST	Transaction Set Header	M	1									
M	020	B2A	Set Purpose	M	1									
M	030	DTM	Date/Time Reference	M	4		n1							
M	040	TRN	Trace	M	2									
	050	N1	Name	O	2		n2							
	060	PER	Administrative Communications Contact	O	>1		n3							
	061	REF	Reference Identification	O	>1									
			LOOP ID - LM			10								
Not Used	065	LM	Code Source Information	O	1		n4							
			LOOP ID - LQ			100								
Not Used	067	LQ	Industry Code	M	1									
Not Used	069	DTM	Date/Time Reference	O	3		n5							
														
			LOOP ID - FA1			>1								
Not Used	080	FA1	Type of Financial Accounting Data	O	1									
Not Used	090	FA2	Accounting Data	M	>1									

Detail:

	Pos.	Seg.		Req.		Loop	Notes and
	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
			LOOP ID - ENT			>1								
M	010	ENT	Entity	M	1		n6							
			LOOP ID - N1			2								
Not Used	020	N1	Name	O	1									
Not Used	030	N2	Additional Name Information	O	>1									
Not Used	040	N3	Address Information	O	>1									
Not Used	050	N4	Geographic Location	O	1									
Not Used	060	PER	Administrative Communications Contact	O	>1									
														
			LOOP ID - ACT			>1								
	070	ACT	Account Identification	O	1									
	080	CUR	Currency	O	1									
			LOOP ID - LM			10								
	085	LM	Code Source Information	O	1		n7							
			LOOP ID - LQ			100								
M	087	LQ	Industry Code	M	1									
Not Used	089	DTM	Date/Time Reference	O	3		n8							
														
			LOOP ID - RTE			13								
Not Used	095	RTE	Rate Information	O	1		n9							
Not Used	096	DTM	Date/Time Reference	O	1									
														
			LOOP ID - BLN			>1								
Not Used	100	BLN	Balance Information	O	1									
Not Used	110	AVA	Funds Availability	O	>1									
														
			LOOP ID - TSU			>1								
	120	TSU	Transaction Summary	O	1									
Not Used	130	AVA	Funds Availability	O	>1									
														
			LOOP ID - FIR			>1								
	140	FIR	Financial Information	O	1									
	150	DTM	Date/Time Reference	O	>1									
	160	REF	Reference Identification	O	>1									
Not Used	170	MSG	Message Text	O	>1									
Not Used	180	AVA	Funds Availability	O	>1									
Not Used	190	TRN	Trace	O	1									
Not Used	200	N1	Name	O	>1									
Not Used	210	AMT	Monetary Amount	O	>1									
Not Used	220	CTP	Pricing Information	O	>1									
Not Used	230	RTE	Rate Information	O	>1									
			LOOP ID - NM1			>1								
	240	NM1	Individual or Organizational Name	O	1		n10							
	250	N2	Additional Name Information	O	>1									
	260	N3	Address Information	O	>1									
	270	N4	Geographic Location	O	1									
Not Used	280	DTM	Date/Time Reference	O	1		n11							
														
			LOOP ID - FA1			>1								
	290	FA1	Type of Financial Accounting Data	O	1									
M	300	FA2	Accounting Data	M	>1									

Summary:

	Pos.	Seg.		Req.		Loop	Notes and
	No.	ID	Name	Des.	Max.Use	Repeat	Comments	
M	010	SE	Transaction Set Trailer	M	1									

Transaction Set Notes

1.	At least one DTM segment, for period-ending date, must be used. Others are period-starting date, statement-issued (process) date, and transaction-creation date.
2.	This N1 segment identifies the forwarder of this transaction. Where the forwarder and the financial institution identified in elements ENT02-04 are different entities, the use of this segment is recommended. The second N1 segment can be used to identify an additional participant in the issuing of the transaction.
3.	This PER segment identifies the administrative contact(s) of the forwarder of the transaction.
4.	The LM loop is intended to provide information regarding problems and errors which affect all accounts contained within this Financial Information Reporting (821) transaction set. The description of the problem or error is contained in an Industry Code list identified in the LQ segment.
5.	The DTM segment is intended to provide information regarding the expected problem resolution date and/or time. Additional uses of this segment are for the provision of the problem occurrence date and/or time, and the alternate problem resolution date and/or time.
6.	This ENT segment provides numeric identification of the originating financial institution and the receiving corporate entity, related to specific accounts.
7.	The LM loop is intended to provide information regarding problems and errors which affect the specific account being reported within this ACT loop. The description of the problem or error is contained in an Industry Code list identified in the LQ segment.
8.	The DTM segment is intended to provide information regarding the expected problem resolution date and/or time. Additional uses of this segment are for the provision of the problem occurrence date and/or time, and the alternate problem resolution date and/or time.
9.	The RTE loop is used to indicate rates associated with the related account, and the effective date of that rate.
10.	The NM1 loop is intended to provide individuals or organizations related to the transaction reported in the FIR segment.
11.	The DTM is intended to provide a date and/or time related to the individual or organization identified in the NM1 segment.

	Segment:	ST Transaction Set Header
	Position:	010
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the start of a transaction set and to assign a control number
	Syntax Notes:
	Semantic Notes:	1	The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
	Comments:
	   Business Rules:	Variable Name: STST

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	ST01	143	Transaction Set Identifier Code	M		ID 3/3	
	Code uniquely identifying a Transaction Set	
 	821		Financial Information Reporting	
M	ST02	329	Transaction Set Control Number	M		AN 4/9	
	Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set	
	Use to transmit a unique number assigned by the originator of the transaction set.  This number may be system generated.	

	Segment:	B2A Set Purpose
	Position:	020
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To allow for positive identification of transaction set purpose
	Syntax Notes:
	Semantic Notes:
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	B2A01	353	Transaction Set Purpose Code	M		ID 2/2	
	Code identifying purpose of transaction set	
 	00		Original	
	Use to indicate the initial obligation.	
 	04		Change	
	Use to indicate any change to the initial obligation.	
 	20		Final Transmission	
	Use to indicate the obligation for the month.	
 	56		Expiration Notification	
	Use to perform the monthly recovery/de-obligation of funds.	
 	CN		Completion Notification	
	Signifies that the order is complete and the information contained within is final for the service request purchase order	
	Use to indicate that performance was complete for initial obligation.	
 	ZZ		Mutually Defined	
X	B2A02	346	Application Type	O		ID 2/2	

	Segment:	DTM Date/Time Reference
	Position:	030
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	4
	Purpose:	To specify pertinent dates and times
	Syntax Notes:	1	At least one of DTM02 DTM03 or DTM05 is required.
		2	If DTM04 is present, then DTM03 is required.
		3	If either DTM05 or DTM06 is present, then the other is required.
	Semantic Notes:
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	DTM01	374	Date/Time Qualifier	M		ID 3/3	
	Code specifying type of date or time, or both date and time	
 	097		Transaction Creation	
	Use to indicate the date the file was created.  This date will be the system date of the file for GAFS-R.	
 	313		Cycle	
	Range of dates as they pertain to a period of time	
	For PowerTrack, use to indicate the cycle date.  If there are multiple 821s in billing cycle, the same date will be used in each 821 transaction.	
 	992		Date Requested	
	Use to indicate Date of Requisition or establishment of obligation.	
	DTM02	373	Date	X		DT 8/8	
	Date expressed as CCYYMMDD	
X	DTM03	337	Time	X		TM 4/8	
X	DTM04	623	Time Code	O		ID 2/2	
X	DTM05	1250	Date Time Period Format Qualifier	X		ID 2/3	
X	DTM06	1251	Date Time Period	X		AN 1/35	

	Segment:	TRN Trace
	Position:	040
	Loop:
	Level:	Heading
	Usage:	Mandatory
	Max Use:	2
	Purpose:	To uniquely identify a transaction to an application
	Syntax Notes:
	Semantic Notes:	1	TRN02 provides unique identification for the transaction.
		2	TRN03 identifies an organization.
		3	TRN04 identifies a further subdivision within the organization.
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	TRN01	481	Trace Type Code	M		ID 1/2	
	Code identifying which transaction is being referenced	
 	1		Current Transaction Trace Numbers	
M	TRN02	127	Reference Identification	M		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	For the Purchase Card, the Navy/Marines should use to indicate the bank identifier number. For all other uses, use code ZZ to fulfill the mandatory ASC X12 requirements.	
	TRN03	509	Originating Company Identifier	O		AN 10/10	
	A unique identifier designating the company initiating the funds transfer instructions. The first character is one-digit ANSI identification code designation (ICD) followed by the nine-digit identification number which may be an IRS employer identification number (EIN), data universal numbering system (DUNS), or a user assigned number; the ICD for an EIN is 1, DUNS is 3, user assigned number is 9	
X	TRN04	127	Reference Identification	O		AN 1/30	

	Segment:	N1 Name
	Position:	050
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	2
	Purpose:	To identify a party by type of organization, name, and code
	Syntax Notes:	1	At least one of N102 or N103 is required.
		2	If either N103 or N104 is present, then the other is required.
	Semantic Notes:
	Comments:	1	This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
		2	N105 and N106 further define the type of entity in N101.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	N101	98	Entity Identifier Code	M		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
 	FR		Message From	
	1. Used in the Purchase Card to identify the issuing bank.

2. Use in PowerTrack to identify the issuing bank or shipper system originating the transaction.  The bank will cite their DUNS +4 and the shipper systems will cite their DODAAC in 1/N104/050.

3 . Use to indicate GAFS-R .	
 	R6		Requester	
	Use to indicate the accountable station of the government organization requesting the goods or services.	
 	SJ		Service Provider	
	Identifies name and address information as pertaining to a service provider for which billing is being rendered	
	Use to indicate the accountable station of the government organization providing the goods or services.	
 	TO		Message To	
	1. Used in the Purchase Card to identify the designated accountable installation or DFAS Operation Location (OPLOC).

2.  Use to indicate GAFS-R.
	
	N102	93	Name	X		AN 1/60	
	Free-form name	
	1. Not used in Purchase Card.

2. Use for GAFS-R.	
	N103	66	Identification Code Qualifier	X		ID 1/2	
	Code designating the system/method of code structure used for Identification Code (67)	
 	1		D-U-N-S Number, Dun & Bradstreet	
 	9		D-U-N-S+4, D-U-N-S Number with Four Character Suffix	
 	10		Department of Defense Activity Address Code (DODAAC)	
 	33		Commercial and Government Entity (CAGE)	
 	FA		Facility Identification	
 	ZZ		Mutually Defined	
	N104	67	Identification Code	X		AN 2/80	
	Code identifying a party or other code	
X	N105	706	Entity Relationship Code	O		ID 2/2	
X	N106	98	Entity Identifier Code	O		ID 2/3	

	Segment:	PER Administrative Communications Contact
	Position:	060
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To identify a person or office to whom administrative communications should be directed
	Syntax Notes:	1	If either PER03 or PER04 is present, then the other is required.
		2	If either PER05 or PER06 is present, then the other is required.
		3	If either PER07 or PER08 is present, then the other is required.
	Semantic Notes:
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	PER01	366	Contact Function Code	M		ID 2/2	
	Code identifying the major duty or responsibility of the person or group named	
 	IC		Information Contact	
	PER02	93	Name	O		AN 1/60	
	Free-form name	
	PER03	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	TE		Telephone	
	PER04	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	PER05	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	FX		Facsimile	
	PER06	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
	PER07	365	Communication Number Qualifier	X		ID 2/2	
	Code identifying the type of communication number	
 	EM		Electronic Mail	
	PER08	364	Communication Number	X		AN 1/80	
	Complete communications number including country or area code when applicable	
X	PER09	443	Contact Inquiry Reference	O		AN 1/20	

	Segment:	REF Reference Identification
	Position:	061
	Loop:
	Level:	Heading
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify identifying information
	Syntax Notes:	1	At least one of REF02 or REF03 is required.
		2	If either C04003 or C04004 is present, then the other is required.
		3	If either C04005 or C04006 is present, then the other is required.
	Semantic Notes:	1	REF04 contains data relating to the value cited in REF02.
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	REF01	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
 	8M		Originating Company Identifier	
	Use to indicate bank's corporate ID number for working capital funds.	
 	OQ		Order Number	
	Qualifies a code that identifies the authorizing documentation for a household goods	
	Use to indicate the requisition number.	
 	RB		Rate code number	
 	SI		Shipper's Identifying Number for Shipment (SID)	
	A unique number (to the shipper) assigned by the shipper to identify the shipment	
 	ZZ		Mutually Defined	
	REF02	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	REF03	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	
X	REF04	C040	Reference Identifier	O			
	To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier	
X	C04001	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
X	C04002	127	Reference Identification	M		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
X	C04003	128	Reference Identification Qualifier	X		ID 2/3	
X	C04004	127	Reference Identification	X		AN 1/30	
X	C04005	128	Reference Identification Qualifier	X		ID 2/3	
X	C04006	127	Reference Identification	X		AN 1/30	

	Segment:	ENT Entity
	Position:	010
	Loop:	ENT        Mandatory
	Level:	Detail
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
	Syntax Notes:	1	If any of ENT02 ENT03 or ENT04 is present, then all are required.
		2	If any of ENT05 ENT06 or ENT07 is present, then all are required.
		3	If either ENT08 or ENT09 is present, then the other is required.
	Semantic Notes:
	Comments:	1	This segment allows for the grouping of data by entity/entities at or within a master/masters. A master (e.g., an organization) can be comprised of numerous subgroups (e.g., entities). This master may send grouped data to another master (e.g., an organization) which is comprised of one or more entities. Groupings are as follows:
			(1) Single/Single: Only ENT01 is necessary, because there is a single entity (the sending master) communicating with a single entity (the receiving master).
			(2) Single/Multiple: ENT05, ENT06, and ENT07 would be used to identify the entities within the receiving master. The sending master is a single entity, so no other data elements need be used.
			(3) Multiple/Single: ENT02, ENT03, and ENT04 would be used to identify the entities within the sending master. The receiving master is a single entity, so no other data elements need be used.
			(4) Multiple/Multiple: ENT02, ENT03, and ENT04 would be used to identify the entities within the sending master. ENT05, ENT06, and ENT07 would be used to identify the entities within the receiving master.
			This segment also allows for the transmission of a unique reference number that is meaningful between the entities.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	ENT01	554	Assigned Number	O		N0 1/6	
	Number assigned for differentiation within a transaction set	
	For a single requisition within this transaction set, indicate number "001".  For multiple requisitions within this transaction set, start with numeric sequence "1" to indicate the first requisition and then proceed with consecutive numbers thereafter.	
	ENT02	98	Entity Identifier Code	X		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	ENT03	66	Identification Code Qualifier	X		ID 1/2	
	Code designating the system/method of code structure used for Identification Code (67)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	ENT04	67	Identification Code	X		AN 2/80	
	Code identifying a party or other code	
	ENT05	98	Entity Identifier Code	X		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	ENT06	66	Identification Code Qualifier	X		ID 1/2	
	Code designating the system/method of code structure used for Identification Code (67)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	ENT07	67	Identification Code	X		AN 2/80	
	Code identifying a party or other code	
	ENT08	128	Reference Identification Qualifier	X		ID 2/3	
	Code qualifying the Reference Identification	
 	BAG		Withdrawal Account Number	
	Use to indicate that the dollar amount and line of accounting associated with the ENT loop are the reversal of an obligation estimate. The amount of the obligation for the line of accounting listed in the FA2 loop should be decreased by the dollar amount in the FIR loop.	
 	DD		Document Identification Code	
	For the Purchase Card, this data element is required when B2A01 is code 04 - Change.  Cite the original document number in each of the ENT loops that adjust the original obligation to the new line of accounting.  The amounts of each of the adjustments with the same document ID number must net to zero.	
 	F8		Original Reference Number	
	Use this code to indicate that the dollar amount and line of accounting associated with the ENT loop are an original obligation estimate. The amount of the obligation for the line of accounting listed in the FA2 loop should be increased by the dollar amount in the FIR loop.
	
 	FS		Final Sequence Number	
	Use to indicate that the dollar amount and line of accounting associated with this ENT Loop are a final obligation amount for a particular transaction. The amount of the obligation for the line of accounting listed in the FA2 loop should be increased by the dollar amount in the FIR loop. The line of accounting should remain open for additional changes to the obligation due to further transactions using the same line of accounting and SDN.	
	ENT09	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	

	Segment:	ACT Account Identification
	Position:	070
	Loop:	ACT        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify account information
	Syntax Notes:	1	If either ACT03 or ACT04 is present, then the other is required.
		2	If ACT05 is present, then ACT06 is required.
		3	If ACT07 is present, then ACT05 is required.
	Semantic Notes:	1	ACT02 is the name of the account in ACT01.
		2	ACT07 is the name associated with the account identified in ACT06.
	Comments:	1	ACT06 is an account associated with the account in ACT01.
		2	ACT08 indicates if the data for the account in ACT01 is used for billing or information purposes.
Notes:		For the Purchase Card, the Navy and Marines will use the 2/ACT/070 segment to cite the cardholder's account number. For all other purposes, use for compliance with ASC X12 requirements.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	ACT01	508	Account Number	M		AN 1/35	
	Account number assigned	
	Use to indicate the cardholder's account number for the Purchase Card for the Navy and Marines.  Other services use a "1" to comply with ASC X12 syntax requirements.	
X	ACT02	93	Name	O		AN 1/60	
X	ACT03	66	Identification Code Qualifier	X		ID 1/2	
X	ACT04	67	Identification Code	X		AN 2/80	
X	ACT05	569	Account Number Qualifier	X		ID 1/3	
X	ACT06	508	Account Number	X		AN 1/35	
X	ACT07	352	Description	O		AN 1/80	
X	ACT08	107	Payment Method Code	O		ID 1/2	
X	ACT09	1216	Benefit Status Code	O		ID 1/1	

	Segment:	CUR Currency
	Position:	080
	Loop:	ACT        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify the currency (dollars, pounds, francs, etc.) used in a transaction
	Syntax Notes:	1	If CUR08 is present, then CUR07 is required.
		2	If CUR09 is present, then CUR07 is required.
		3	If CUR10 is present, then at least one of CUR11 or CUR12 is required.
		4	If CUR11 is present, then CUR10 is required.
		5	If CUR12 is present, then CUR10 is required.
		6	If CUR13 is present, then at least one of CUR14 or CUR15 is required.
		7	If CUR14 is present, then CUR13 is required.
		8	If CUR15 is present, then CUR13 is required.
		9	If CUR16 is present, then at least one of CUR17 or CUR18 is required.
		10	If CUR17 is present, then CUR16 is required.
		11	If CUR18 is present, then CUR16 is required.
		12	If CUR19 is present, then at least one of CUR20 or CUR21 is required.
		13	If CUR20 is present, then CUR19 is required.
		14	If CUR21 is present, then CUR19 is required.
	Semantic Notes:
	Comments:	1	See Figures Appendix for examples detailing the use of the CUR segment.
Notes:		Use this segment to indicate billing currency and conversion rate for working capital funds.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	CUR01	98	Entity Identifier Code	M		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
M	CUR02	100	Currency Code	M		ID 3/3	
	Code (Standard ISO) for country in whose currency the charges are specified	
	Use  applicable country code.	
	CUR03	280	Exchange Rate	O		R 4/10	
	Value to be used as a multiplier conversion factor to convert monetary value from one currency to another	
	CUR04	98	Entity Identifier Code	O		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR05	100	Currency Code	O		ID 3/3	
	Code (Standard ISO) for country in whose currency the charges are specified	
	CUR06	669	Currency Market/Exchange Code	O		ID 3/3	
	Code identifying the market upon which the currency exchange rate is based	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR07	374	Date/Time Qualifier	X		ID 3/3	
	Code specifying type of date or time, or both date and time	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR08	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
	CUR09	337	Time	O		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	CUR10	374	Date/Time Qualifier	X		ID 3/3	
	Code specifying type of date or time, or both date and time	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR11	373	Date	X		DT 8/8	
	Date expressed as CCYYMMDD	
	CUR12	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	CUR13	374	Date/Time Qualifier	X		ID 3/3	
	Code specifying type of date or time, or both date and time	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR14	373	Date	X		DT 8/8	
	Date expressed as CCYYMMDD	
	CUR15	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	CUR16	374	Date/Time Qualifier	X		ID 3/3	
	Code specifying type of date or time, or both date and time	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR17	373	Date	X		DT 8/8	
	Date expressed as CCYYMMDD	
	CUR18	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	CUR19	374	Date/Time Qualifier	X		ID 3/3	
	Code specifying type of date or time, or both date and time	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	CUR20	373	Date	X		DT 8/8	
	Date expressed as CCYYMMDD	
	CUR21	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	

	Segment:	LM Code Source Information
	Position:	085
	Loop:	LM        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To transmit standard code list identification information
	Syntax Notes:
	Semantic Notes:
	Comments:	1	LM02 identifies the applicable industry code list source information.
Notes:		Use this loop to convey data that cannot be provided in other segments within the detail of this transaction set for working capital funds, e.g., whether sales tax was paid on the purchase.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	LM01	559	Agency Qualifier Code	M		ID 2/2	
	Code identifying the agency assigning the code values	
 	DF		Department of Defense (DoD)	
	LM02	822	Source Subqualifier	O		AN 1/15	
	A reference that indicates the table or text maintained by the Source Qualifier	
	When LQ01 is code ZZ, identify the code list that contains the code cited in LQ02, e.g., ST.	

	Segment:	LQ Industry Code
	Position:	087
	Loop:	LQ        Mandatory
	Level:	Detail
	Usage:	Mandatory
	Max Use:	1
	Purpose:	Code to transmit standard industry codes
	Syntax Notes:	1	If LQ01 is present, then LQ02 is required.
	Semantic Notes:
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	LQ01	1270	Code List Qualifier Code	O		ID 1/3	
	Code identifying a specific industry code list	
 	ZZ		Mutually Defined	
	Use to indicate that a code list is identified in LM02.	
	LQ02	1271	Industry Code	X		AN 1/30	
	Code indicating a code from a specific industry code list	
	1. Use to cite a code from the code list identified by the qualifier in LQ01.

2. When LQ01 is code ZZ, use to cite a code from the code list identified in LM02.

3. When purchase is in dispute, cite code PD in LQ02.

4. When sales tax was charged, cite code ST in LQ02.	

	Segment:	TSU Transaction Summary
	Position:	120
	Loop:	TSU        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To provide specific transaction summary information
	Syntax Notes:	1	If TSU08 is present, then TSU07 is required.
	Semantic Notes:	1	TSU03 is a monetary amount which summarizes a group of detailed transactions.
		2	TSU04 is the summary number of financial transactions identified in TSU02.
		3	TSU05 allows for detailed identification of the number of transactions identified in TSU04. As an example, when summarizing a check list which contains several batches of checks, TSU04 would contain the summary number of batches, and TSU05 would contain the detailed number of checks.
		4	TSU06 is the date on which the group of detailed transactions was processed by the financial institution.
	Comments:
Notes:		Purchase Card and PowerTrack use TSU01, 02, 03 to indicate the total amount of the transaction.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	TSU01	1270	Code List Qualifier Code	M		ID 1/3	
	Code identifying a specific industry code list	
 	54		Type of Bill Code	
	The purpose of the billing	
	Use for Purchase Card.	
 	58		Transportation Bill Code	
	Earnings for "below-the-line" transportation of material	
	Use to indicate the PowerTrack obligation.	
M	TSU02	1271	Industry Code	M		AN 1/30	
	Code indicating a code from a specific industry code list	
	AA -  Use to indicate total of the transaction.	
M	TSU03	782	Monetary Amount	M		R 1/18	
	Monetary amount	
	TSU04	380	Quantity	O		R 1/15	
	Numeric value of quantity	
X	TSU05	380	Quantity	O		R 1/15	
X	TSU06	373	Date	O		DT 8/8	
X	TSU07	337	Time	X		TM 4/8	
X	TSU08	623	Time Code	O		ID 2/2	

	Segment:	FIR Financial Information
	Position:	140
	Loop:	FIR        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify the details of financial information transactions
	Syntax Notes:	1	If FIR06 is present, then FIR05 is required.
		2	If FIR12 is present, then FIR11 is required.
	Semantic Notes:	1	FIR03 is the amount of the transaction.
		2	FIR04 is the posted date. (Posted is a financial term that describes when the funds are booked.)
		3	FIR07 is the summary number of financial transactions identified in FIR02.
		4	FIR08 is the total count of detail items (e.g., number of checks) for the financial transactions summarized in FIR07.
	Comments:	1	FIR11 and FIR12 are used when the entry upon which the transaction is based is of a different currency than that of the account (e.g., if a $100 U.S. check was drawn on a Canadian dollar account, FIR03 would contain the amount of the Canadian dollar debit to the account, FIR11 would be USD, and FIR12 would be the original transaction amount ($100)).
Notes:		1.  The Purchase Card and PowerTrack programs use the first iteration of the FIR loop to identify the obligation amount for the line of ccounting cited in 2/FA2/300.

2.  The PowerTrack program may use additional iterations of the FIR loop to identify the transportation control number (TCN) amounts for each line of accounting cited in 2/FA2/300.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	FIR01	1270	Code List Qualifier Code	M		ID 1/3	
	Code identifying a specific industry code list	
 	54		Type of Bill Code	
	The purpose of the billing	
	Use to indicate the obligation level data for both Purchase Card and PowerTrack. A single occurrence of the FIR loop will be used for each line of accounting cited in 2/FA2/300.	
 	58		Transportation Bill Code	
	Earnings for "below-the-line" transportation of material	
	Use to indicate transportation control number (TCN) level data for PowerTrack.  Multiple occurrences of the FIR loop using code 58 can be used when more than one TCN number and amount applies to a single line of accounting cited in 2/FA2/300.	
 	83		Supply Condition Code	
	Classifies material by readiness for issue and use, describes actions underway to change the status of material, or identifies material as excess or not serviceable	
	Use with GAFS-R.	
 	ZZ		Mutually Defined	
M	FIR02	1271	Industry Code	M		AN 1/30	
	Code indicating a code from a specific industry code list	
	1. When 2/FIR01/140 contains code "54-Type of Bill Code", letters "AB" will be cited to indicate the obligation level detail with the obligation amount cited in 2/FIR03/140.

2. When 2/FIR01/140 contains code "58-Transportation Bill Code", the TCN number will be cited with the TCN amount cited in 2/FIR03/140.

3. When 2/FIR01/140 contains code "83-Supply Condition Code", cite the supply code from A to Z in 2/FIR/02/140.

4. When 2/FIR01/140 contains code "ZZ-Mutually Defined", cite a 1 in 2/FIR02/140 to comply with ASC X12 requirements.	
M	FIR03	782	Monetary Amount	M		R 1/18	
	Monetary amount	
	1.  Use to indicate the obligation amount for Purchase Card and PowerTrack when 2/FIR01/140 equals code "54" and 2/FIR02/140 cites "AB".

2.  Use to indicate the TCN amount for PowerTrack when 2/FIR01/140 equals code "58" and 2/FIR02/140 contains the TCN number.	
	FIR04	373	Date	O		DT 8/8	
	Date expressed as CCYYMMDD	
	For Purchase Card, Citibank Direct will use date posted by merchant.	
X	FIR05	337	Time	X		TM 4/8	
X	FIR06	623	Time Code	O		ID 2/2	
X	FIR07	380	Quantity	O		R 1/15	
X	FIR08	380	Quantity	O		R 1/15	
	FIR09	478	Credit/Debit Flag Code	O		ID 1/1	
	Code indicating whether amount is a credit or debit	
 	C		Credit	
	Use to indicate credit for working capital funds.	
 	D		Debit	
	Use to indicate debit for working capital funds.	
	FIR10	1197	Financial Transaction Status Code	O		ID 1/2	
	Code indicating the status of the transaction	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	FIR11	100	Currency Code	X		ID 3/3	
	Code (Standard ISO) for country in whose currency the charges are specified	
	FIR12	782	Monetary Amount	O		R 1/18	
	Monetary amount	

	Segment:	DTM Date/Time Reference
	Position:	150
	Loop:	FIR        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify pertinent dates and times
	Syntax Notes:	1	At least one of DTM02 DTM03 or DTM05 is required.
		2	If DTM04 is present, then DTM03 is required.
		3	If either DTM05 or DTM06 is present, then the other is required.
	Semantic Notes:
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	DTM01	374	Date/Time Qualifier	M		ID 3/3	
	Code specifying type of date or time, or both date and time	
 	007		Effective	
	Use to indicate the effective date of the transaction for GAFS-R.	
 	036		Expiration	
	Date coverage expires	
	Use to indicate Purchase Card expiration date for working capital funds.	
 	095		Bill of Lading	
	Use to indicate BOL date. 	
 	321		Purchased	
	Date product/extended coverage was purchased	
	Use to indicate date of purchase for working capital funds.	
	DTM02	373	Date	X		DT 8/8	
	Date expressed as CCYYMMDD	
	DTM03	337	Time	X		TM 4/8	
	Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)	
	DTM04	623	Time Code	O		ID 2/2	
	Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	DTM05	1250	Date Time Period Format Qualifier	X		ID 2/3	
	Code indicating the date format, time format, or date and time format	
 	CC		First Two Digits of Year Expressed in Format CCYY	
	The first two characters in the year CCYY	
 	CD		Month and Year Expressed in Format MMMYYYY	
	Date expressed as Month, Month, Month, all upper case alpha and Year, Year, Year, Year e.g., JAN 1994, FEB 1994, etc	
 	CM		Date in Format CCYYMM	
 	CQ		Date in Format CCYYQ	
	Date expressed as Year, Year, Year, Year, e.g., 1996, and Q as quarter within that year	
 	CY		Year Expressed in Format CCYY	
 	D6		Date Expressed in Format YYMMDD	
 	D8		Date Expressed in Format CCYYMMDD	
 	DA		Range of Dates within a Single Month Expressed in Format DD-DD	
 	DB		Date Expressed in Format MMDDCCYY	
 	DD		Day of Month in Numeric Format	
	The numeric day of the month expressed using a lead zero if the number of the day is less than ten	
 	DT		Date and Time Expressed in Format CCYYMMDDHHMM	
 	DTS		Range of Date and Time Expressed in Format CCYYMMDDHHMMSS-CCYYMMDDHHMMSS	
 	EH		Last Digit of Year and Julian Date Expressed in Format YDDD	
 	KA		Date Expressed in Format YYMMMDD	
	Date expressed as Year, Year, Month, Month, Month, Day, Day, e.g., 94JAN01	
 	MD		Month of Year and Day of Month Expressed in Format MMDD	
 	MM		Month of Year in Numeric Format	
	The month of the year consecutively numbered from one for January to twelve for December and expressed using a lead zero if the number of the month is less than ten	
 	RD		Range of Dates Expressed in Format MMDDCCYY-MMDDCCYY	
 	RD2		Range of Years Expressed in Format YY-YY	
 	RD4		Range of Years Expressed in Format CCYY-CCYY	
 	RD5		Range of Years and Months Expressed in Format CCYYMM-CCYYMM	
 	RD6		Range of Dates Expressed in Format YYMMDD-YYMMDD	
 	RD8		Range of Dates Expressed in Format CCYYMMDD-CCYYMMDD	
	A range of dates expressed in the format CCYYMMDD-CCYYMMDD where CCYY is the numerical expression of the century CC and year YY, MM is the numerical expression of the month within the year, and DD is the numerical expression of the day within the year; the first occurrence of CCYYMMDD is the beginning date and the second occurrence is the ending date	
 	RDM		Range of Dates Expressed in Format YYMMDD-MMDD	
 	RDT		Range of Date and Time, Expressed in Format CCYYMMDDHHMM-CCYYMMDDHHMM	
	A range of dates and times expressed in the format CCYYMMDDHHMM-CCYYMMDDHHMM where CCYY is the numerical expression of the century CC and year YY, MM is the numerical expression of the month within the year, DD is the numerical expression of the day within the month, HH is the numerical expression of hours in the day based on a twenty-four hour clock, and MM is the numerical expression of minutes within an hour; the first occurrence of CCYYMMDDHHMM is the starting time and the second is the ending time	
 	RMD		Range of Months and Days Expressed in Format MMDD-MMDD	
 	RMY		Range of Years and Months Expressed in Format YYMM-YYMM	
 	RTM		Range of Time Expressed in Format HHMM-HHMM	
	A range of times expressed in the form HHMM-HHMM where HH is the numerical expression of hours in the day based on a twenty-four hour clock and MM is the numerical expression of minutes within an hour; the first occurrence of HHMM is the starting time and the second is the ending time	
 	RTS		Date and Time Expressed in Format CCYYMMDDHHMMSS	
 	TC		Julian Date Expressed in Format DDD	
 	TM		Time Expressed in Format HHMM	
	Time expressed in the format HHMM where HH is the numerical expression of hours in the day based on a twenty-four hour clock and MM is the numerical expression of minutes within an hour	
 	TQ		Date Expressed in Format MMYY	
 	TR		Date and Time Expressed in Format DDMMYYHHMM	
 	TS		Time Expressed in Format HHMMSS	
	Time expressed in the format HHMMSS where HH is the numerical expression of hours in the day based on a twenty-four hour clock, MM is the numerical expression of minutes within an hour, and SS is the numerical expression of seconds within a minute	
 	TT		Date Expressed in Format MMDDYY	
 	TU		Date Expressed in Format YYDDD	
 	UN		Unstructured	
	Use to indicate GAFS-R time.	
 	YM		Year and Month Expressed in Format YYMM	
 	YMM		Range of Year and Months, Expressed in CCYYMMM-MMM Format	
 	YY		Last Two Digits of Year Expressed in Format CCYY	
	The year in the century (00 to 99)	
	DTM06	1251	Date Time Period	X		AN 1/35	
	Expression of a date, a time, or range of dates, times or dates and times	
	For GAFS-R, use "M" to indicate monthly update and use "Y" to indicate yearly reconciliation.	

	Segment:	REF Reference Identification
	Position:	160
	Loop:	FIR        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify identifying information
	Syntax Notes:	1	At least one of REF02 or REF03 is required.
		2	If either C04003 or C04004 is present, then the other is required.
		3	If either C04005 or C04006 is present, then the other is required.
	Semantic Notes:	1	REF04 contains data relating to the value cited in REF02.
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	REF01	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
 	11		Account Number	
	Number identifies a telecommunications industry account	
	Use to indicate merchant account number for working capital funds.	
 	14		Master Account Number	
	Account number used to represent individual billing accounts which have been consolidated and/or summarized	
	1. For Purchase Card system, use to indicate the billing or approving official.  

2. For PowerTrack, use to indicate the transportation officer's account number for Power Track 16 position.	
 	6P		Group Number	
	Use to indicate merchant category code for working capital funds.	
 	74		Work Breakdown Structure (WBS)	
	A product-oriented family tree composed of hardware, software, services, and data that completely defines the project or program	
	Use to indicate the Work Breakdown Structure.	
 	91		Cost Element	
	A subdivision of costs defined by the accounting structure and the level that costs are recorded at within a cost accounting system (examples are labor, material, other direct costs)	
	Use to indicate the cost code site.	
 	ACI		Ticket Number	
 	BB		Authorization Number	
	Proves that permission was obtained to provide a service	
	Use to indicate authorization reference number for working capital fund.	
 	BM		Bill of Lading Number	
	Use to indicate the Bill of Lading number.	
 	CNO		Commitment Number	
	Use to indicate the commitment/requisition document number.	
 	FG		Fund Identification Number	
	Use to indicate Budget Code for GAFS-R.	
 	JS		Job Sequence Number	
	Use to indicate the Navy and Air Force internal Job Order Number.	
 	OQ		Order Number	
	Qualifies a code that identifies the authorizing documentation for a household goods	
	Use to indicate local document number for working capital funds.	
 	PSM		Credit Card	
	Use to indicate the Purchase Card number for working capital funds.	
 	QQ		Unit Number	
	Use to indicate UIC of card holder for working capital funds.	
 	S3		Specification Number	
	Use to indicate the 7 position Shop Number.	
 	TN		Transaction Reference Number	
	Use to indicate the Transaction Reference Number assigned by the bank processor for each purchase.	
 	VV		Voucher	
	Use to indicate Voucher for GAFS-R.	
 	ZZ		Mutually Defined	
>>	REF02	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	REF03	352	Description	X		AN 1/80	
	A free-form description to clarify the related data elements and their content	
	REF04	C040	Reference Identifier	O			
	To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier	
M	C04001	128	Reference Identification Qualifier	M		ID 2/3	
	Code qualifying the Reference Identification	
 	W8		Suffix	
	Differentiates between partial actions taken on the original transaction	
	Use for GAFS-R.	
M	C04002	127	Reference Identification	M		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
	C04003	128	Reference Identification Qualifier	X		ID 2/3	
	Code qualifying the Reference Identification	
 	GZ		General Ledger Account	
	Use for GAFS-R	
	C04004	127	Reference Identification	X		AN 1/30	
	Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier	
X	C04005	128	Reference Identification Qualifier	X		ID 2/3	
X	C04006	127	Reference Identification	X		AN 1/30	

	Segment:	NM1 Individual or Organizational Name
	Position:	240
	Loop:	NM1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To supply the full name of an individual or organizational entity
	Syntax Notes:	1	If either NM108 or NM109 is present, then the other is required.
		2	If NM111 is present, then NM110 is required.
	Semantic Notes:	1	NM102 qualifies NM103.
	Comments:	1	NM110 and NM111 further define the type of entity in NM101.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	NM101	98	Entity Identifier Code	M		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
 	1Q		Military Facility	
	Use to indicate GAFS-R.	
 	FP		Name on Credit Card	
	Use to indicate the name on Purchase Card for working capital funds.	
 	SE		Selling Party	
	Use to indicate name of merchant for working capital funds.	
M	NM102	1065	Entity Type Qualifier	M		ID 1/1	
	Code qualifying the type of entity	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	NM103	1035	Name Last or Organization Name	O		AN 1/35	
	Individual last name or organizational name	
	NM104	1036	Name First	O		AN 1/25	
	Individual first name	
	NM105	1037	Name Middle	O		AN 1/25	
	Individual middle name or initial	
	NM106	1038	Name Prefix	O		AN 1/10	
	Prefix to individual name	
	NM107	1039	Name Suffix	O		AN 1/10	
	Suffix to individual name	
	NM108	66	Identification Code Qualifier	X		ID 1/2	
	Code designating the system/method of code structure used for Identification Code (67)	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	NM109	67	Identification Code	X		AN 2/80	
	Code identifying a party or other code	
	NM110	706	Entity Relationship Code	X		ID 2/2	
	Code describing entity relationship	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	NM111	98	Entity Identifier Code	O		ID 2/3	
	Code identifying an organizational entity, a physical location, property or an individual	
	Refer to 004010 Data Element Dictionary for acceptable code values.	

	Segment:	N2 Additional Name Information
	Position:	250
	Loop:	NM1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify additional names or those longer than 35 characters in length
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		When 2/NM101/240 is code SE, use this segment to indicate additional merchant name information for working capital funds.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	N201	93	Name	M		AN 1/60	
	Free-form name	
	N202	93	Name	O		AN 1/60	
	Free-form name	

	Segment:	N3 Address Information
	Position:	260
	Loop:	NM1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	>1
	Purpose:	To specify the location of the named party
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		When 2/NM101/240 is code SE, use this segment to indicate merchant address information for working capital funds.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	N301	166	Address Information	M		AN 1/55	
	Address information	
	N302	166	Address Information	O		AN 1/55	
	Address information	
	Denote Service Designators for GAFS-R:
AF - Air Force
AFR - Air Force Reserve
ANF - Air National Guard	

	Segment:	N4 Geographic Location
	Position:	270
	Loop:	NM1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify the geographic place of the named party
	Syntax Notes:	1	If N406 is present, then N405 is required.
	Semantic Notes:
	Comments:	1	A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
		2	N402 is required only if city name (N401) is in the U.S. or Canada.
Notes:		When 2/NM101/240 is code SE, use this segment to indicate additional merchant address information for working capital funds.	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
	N401	19	City Name	O		AN 2/30	
	Free-form text for city name	
	N402	156	State or Province Code	O		ID 2/2	
	Code (Standard State/Province) as defined by appropriate government agency	
	N403	116	Postal Code	O		ID 3/15	
	Code defining international postal zone code excluding punctuation and blanks (zip code for United States)	
	N404	26	Country Code	O		ID 2/3	
	Code identifying the country	
	N405	309	Location Qualifier	X		ID 1/2	
	Code identifying type of location	
 	AR		Armed Services Location Designation	
	Used to indicate DoDAAC.	
 	ZZ		Mutually Defined	
	Used to indicate geographical location ID.	
	N406	310	Location Identifier	O		AN 1/30	
	Code which identifies a specific location	

	Segment:	FA1 Type of Financial Accounting Data
	Position:	290
	Loop:	FA1        Optional
	Level:	Detail
	Usage:	Optional
	Max Use:	1
	Purpose:	To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
	Syntax Notes:
	Semantic Notes:	1	FA101 Identifies the organization controlling the assignment of financial accounting information.
		2	FA102 Identifies the purpose of the accounting allowance or charge information.
	Comments:

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	FA101	559	Agency Qualifier Code	M		ID 2/2	
	Code identifying the agency assigning the code values	
 	DD		Department of Defense	
	Responsible for Military Specification	
 	DF		Department of Defense (DoD)	
 	DN		Department of the Navy	
 	DX		United States Marine Corps	
 	DY		Department of Air Force	
 	DZ		Department of Army	
	FA102	1300	Service, Promotion, Allowance, or Charge Code	O		ID 4/4	
	Code identifying the service, promotion, allowance, or charge	
	Refer to 004010 Data Element Dictionary for acceptable code values.	
	FA103	248	Allowance or Charge Indicator	O		ID 1/1	
	Code which indicates an allowance or charge for the service specified	
	Refer to 004010 Data Element Dictionary for acceptable code values.	

	Segment:	FA2 Accounting Data
	Position:	300
	Loop:	FA1        Optional
	Level:	Detail
	Usage:	Mandatory
	Max Use:	>1
	Purpose:	To specify the detailed accounting data
	Syntax Notes:
	Semantic Notes:
	Comments:
Notes:		Use this segment to identify the various components of the line of accounting.

1.  Use codes from the following list when providing a segmented DoD Standard Line of Accounting (SLOA):

15     Interdivisional Work Authorization
89     Budget Line Item Identification
90     Project/Task
A1    Department Indicator
A2    Transfer From Department
A4    Basic Symbol Number
A7    Subhead or Limit
AI    Activity Identifier
BE    Business Event Type Code
C3    Budget Restriction
CC    Cost Center Identifier
F1     Object Class
FA    Functional Area
FC    Funding Center Identifier
FT    Funding Type
H1    Cost Code
IA     Security Cooperation Implementing Agency
L1     Accounting Installation Number
N1    Transaction Type
P1     Disbursing Station Number
P5     Foreign Military Sales (FMS) Line Item Number
S1     Security Cooperation Customer Code
S2     Security Cooperation Case Designator
WO   Work Order Number
YB    Beginning Period of Availability
YE    Ending Period of Availability

Additional information may be found on the Under Secretary of Defense (Comptroller)/Office of the Deputy Chief Financial Officer (ODCFO) website (https://comptroller.defense.gov/odcfo/) under Standard Financial Information Structure (SFIS).

2.  Use codes from the following list when providing a segmented DoD legacy Line of Accounting (LOA):

A1     Department Indicator
A2     Transfer From Department
A3     Fiscal Year Indicator
A4     Basic Symbol Number
A5     Sub-Class
A6     Sub-Account Symbol
B1     Budget Activity Number
B2     Budget Sub-activity Number
B3     Budget Program Activity
C1     Program Element
C2     Project Task or Budget Subline
D1     Defense Agency Allocation Recipient
D4     Component Sub-allocation Recipient
D6     Sub-allotment Recipient
D7     Work Center Recipient
E1     Major Reimbursement Source Code
E2     Detail Reimbursement Source Code
E3     Customer Indicator
F1     Object Class
F3     Government or Public Sector Identifier
F4     Country Code
G1     Program or Planning Code
G2     Special Interest Code or Special Program Cost Code
H1     Cost Code
I1      Abbreviated DoD Budget and Accounting Classification Code
J1      Document or Record Reference
L1      Accounting Installation Number
M1     Local Installation Data
N1     Transaction Type
P5      Foreign Military Sales (FMS) Line Item Number	

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	FA201	1196	Breakdown Structure Detail Code	M		ID 2/2	
	Codes identifying details relating to a reporting breakdown structure tree	
 	15		Interdivisional Work Authorization	
	Work to be performed within the same company, but at a different division. Coding allows tracking of the costs associated with the other division (because indirect costs may be different, etc.)	
	For a SLOA, use to indicate the three position Sub Account (SFIS A4).  Indicates the relationship to the Main Account (SFIS A3).  Example:  002.	
 	89		Budget Line Item Identification	
	For a SLOA, use to indicate the one to sixteen position Budget Line Item (SFIS B4). For MilPers, value will be Budget Sub-Activity (BSA) plus Budget Line Item (BLI). Further sub-divides the Treasury Account Fund Symbol below sub-activity. Example: 111.	
 	90		Project/Task	
	For a SLOA, use to indicate the one to twenty-five position Project Identifier (SFIS CA4).	
 	A1		Department Indicator	
	1. For a legacy LOA, use to indicate the two position department code.

2. For a SLOA, use to indicate the three position Department Regular (SFIS A1). Example: "021" for Army, "017" for Navy, "057" for Air Force, "097" for ODOs.	
 	A2		Transfer from Department	
	1. For a legacy LOA, use to indicate the two position transfer from department.

2. For a SLOA, use to indicate the three position Department Transfer (SFIS A2). A transfer of obligation authority from DoE; aka Allocation Transfer Agency Identifier (ATA). Example: 089.	
 	A3		Fiscal Year Indicator	
	For a legacy LOA, use to indicate the eight position fiscal year. The first four positions represent the first year the funds are available and the last four positions represent the last year the funds are available. Example: Year one 1999, year two 2000 would be cited as "19992000".	
 	A4		Basic Symbol Number	
	1. For a legacy LOA, use to indicate the four position code assigned by the Treasury that indicates the type of funds for the appropriation.

2. For a SLOA, use to indicate the four position Main Account (SFIS A3). Synonymous with Basic Symbol and Appropriation Symbol. Example: 4930.	
 	A5		Sub-class	
	For a legacy LOA, use to indicate the four position numeric suffix that identifies the subdivision of funds that restricts the amount or use of funds.	
 	A6		Sub-Account Symbol	
	For a legacy LOA, use to indicate the two position Fund Code or Material Category Code.	
 	A7		Subhead or Limit	
	For a SLOA, use to indicate the four position Sub-Allocation (SFIS B12). Use of this data element is exclusive to the sub-allocation purposes, useful for Financial Reporting. Example: 2504.	
 	AI		Activity Identifier	
	For a SLOA, use to indicate the one to sixteen position Activity Identifier (SFIS CA5).	
 	B1		Budget Activity Number	
	For a legacy LOA, use to indicate the two position Operation Agency Code that indicates the issuing organization.	
 	B2		Budget Sub-activity Number	
	For a legacy LOA, use to indicate the Allotment Serial Number that indicates the distribution of funds.	
 	B3		Budget Program Activity	
	For a legacy LOA, use to indicate the six position activity address code of the card holder.	
 	BE		Business Event Type Code	
	For a SLOA, use to indicate the four to eight position Business Event Type Code (SFIS T20). Replaces Transaction Codes. Example: "DISB" for disbursement.	
 	C1		Program Element	
	For a legacy LOA, use to indicate the program element code.	
 	C2		Project Task or Budget Subline	
	For legacy LOA, use to indicate the eight position Organization Code.	
 	C3		Budget Restriction	
	For a SLOA, use to indicate the one position Availability Type (SFIS A24). Example: "X" for no-year TAS.	
 	CC		Cost Center Identifier	
	For a SLOA, use to indicate the one to sixteen position Cost Center Identifier (SFIS CA3).	
 	CY		Current Year Costs	
 	D1		Defense Agency Allocation Recipient	
	For a legacy LOA, use to indicate the Allocation Recipient.	
 	D4		Component Sub-allocation Recipient	
	For a legacy LOA, use to indicate the Job Order/Work Center Order Number for assigning cost to a specific project.	
 	D6		Sub-allotment Recipient	
	For a legacy LOA, use to indicate the one position Sub-allotment Recipient.	
 	D7		Work Center Recipient	
	For a legacy LOA, use to indicate the six position Work Center Recipient.	
 	E1		Major Reimbursement Source Code	
	For a legacy LOA, use to indicate the one position Major Reimbursement Source Code.	
 	E2		Detail Reimbursement Source Code	
	For a legacy LOA, use to indicate the three position Reimbursement Source Code.	
 	E3		Customer Indicator	
	For a legacy LOA, use to indicate the six position customer identifier who has requested the goods or services.	
 	F1		Object Class	
	1. For a legacy LOA, use to indicate the Object Class, Element of Resource or the Element of Expense.

2. For a SLOA, use to indicate the three to six position Object Class (SFIS B6). Example: 252.	
 	F3		Government or Public Sector Identifier	
	For a legacy LOA, use to indicate the government or public source providing the goods or services	
 	F4		Country Code	
 	FA		Functional Area	
	For a SLOA, use to indicate the one to sixteen position Functional Area (SFIS CA15).	
 	FC		Funding Center Identifier	
	For a SLOA, use to indicate the one to sixteen position Funding Center Identifier (SFIS CA1).	
 	FT		Funding Type	
	For a SLOA, use to indicate the one position Reimbursable Flag (SFIS A9). Example: "D" for direct; "R" for reimbursable.	
 	G1		Program or Planning Code	
 	G2		Special Interest Code or Special Program Cost Code	
	For a legacy LOA, use to indicate the special or emergency program cost.	
 	H1		Cost Code	
	1. For a legacy LOA, use to indicate the Cost Code.

2. For a SLOA, use to indicate the one to fifteen position Cost Element Code (SFIS CA6).	
 	I1		Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC)	
	For a legacy LOA, use to indicate the shorthand elements of the accounting classification.	
 	IA		Security Cooperation Implementing Agency	
	For a SLOA, use to indicate the one position Security Cooperation Implementing Agency (IA) Code (SFIS T27). Identifies the U.S. MILDEP or agency which is executing the FMS sale on behalf of the U.S. Government. Example: "B" for Army, "P" for Navy, "D" for Air Force.	
 	J1		Document or Record Reference Number	
	For a legacy LOA, use to indicate the Standard Document Number.	
 	K6		Accounting Classification Reference Code	
	Use to indicate the Accounting Classification Reference Number.	
 	L1		Accounting Installation Number	
	1. For a legacy LOA, use to indicate the Accountable Station Number. The Accountable Station Code is the Fiscal Station Number (FSN) of both the Army and the Office of the Secretary of Defense (OSD), the Authorization Accounting Authority (AAA) of the Navy, or the Accounting and Disbursing Station Number (ADSN) used by the Air Force.  This code is used whether or not the application can generate the individual components of the LOA.

2. For a SLOA, use to indicate the six position Agency Accounting Identifier (SFIS O3). Defined by the Comptroller and identifies the accounting system responsible for the accounting event. Example: "021001" for DFAS Indianapolis (GFEBS).	
 	M1		Local Installation Data	
	Use to indicate the Installation Facilities System number.	
 	N1		Transaction Type	
	1.  For a legacy LOA, use to indicate the transaction type code.

2.   For a SLOA, use to indicate the two position Sub Class (SFIS A7).  Grouping of a transaction type aka Sub-level Prefix (SP).  Example:  "46" for Payments from Current Appropriations for Obligations of Closed Accounts.
	
 	P1		Disbursing Station Number	
	For a SLOA, use to indicate the four to eight position Agency Disbursing Identifier Code (SFIS O2). Synonymous with Treasury DSSN definitions for each disbursing office. Example: 1700.	
 	P5		Foreign Military Sales (FMS) Line Item Number	
	1. For a legacy LOA, use to indicate the FMS Case Number, Country Code, and FMS line number.

2. For a SLOA, use to indicate the three position Security Cooperation Case Line Item Identifier (SFIS T23). Identifies a detailed line-item requirement. Example: 001.	
 	S1		Security Cooperation Customer Code	
	For a SLOA, use to indicate the two to three position Security Cooperation Customer Code (SFIS T21). The country, customer, or U.S. program receiving the product/service. Example: "EI" for Ireland, "F1" for F-16 Co-production, "B4" for Section 1206.	
 	S2		Security Cooperation Case Designator	
	For a SLOA, use to indicate the three to four position Security Cooperation Case Identifier (SFIS T22). Identifies the FMS or Security Cooperation contractual sales agreement between countries. Example: UAK.	
 	TA		Transportation Account Code (TAC)	
	Use to indicate the Transportation Account Code.	
 	WO		Work Order Number	
	For a SLOA, use to indicate the one to sixteen position Work Order Number (SFIS CA7).	
 	YB		Beginning Period of Availability	
	For a SLOA, use to indicate the four position Beginning Period of Availability Fiscal Year Date (SFIS A27). Example: 2012.	
 	YE		Ending Period of Availability	
	For a SLOA, use to indicate the four position Ending Period of Availability Fiscal Year Date (SFIS A28). Example: 2012.	
 	ZZ		Mutually Defined	
	Use this code in conjunction with code L1 when the individual components of the legacy LOA cannot be generated by the application.  When used, provide the legacy Line of Accounting (LOA) as cited on the contract, which should include the Accountable Station Number, identified by the use of code L1 in another iteration of this segment.	
M	FA202	1195	Financial Information Code	M		AN 1/80	
	Code representing financial accounting information	

	Segment:	SE Transaction Set Trailer
	Position:	010
	Loop:
	Level:	Summary
	Usage:	Mandatory
	Max Use:	1
	Purpose:	To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
	Syntax Notes:
	Semantic Notes:
	Comments:	1	SE is the last segment of each transaction set.

Data Element Summary
	Ref.	Data	
	Des.	Element	Name	Attributes
M	SE01	96	Number of Included Segments	M		N0 1/10	
	Total number of segments included in a transaction set including ST and SE segments	
M	SE02	329	Transaction Set Control Number	M		AN 4/9	
	Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set	
	Cite the same number that is contained in ST02.