Privately Owned Vehicle (POV) Shipment
POV Shipment within CONUS
Joint Travel Regulation (JTR), paras. C5240-C5248
When authorized as being advantageous to the Government, you may be authorized to have one or more POV(s) transported at Government expense within CONUS. To determine if advantageous, Commanding officers or their designees should consider:
1. Cost of POC travel
2. Cost of POV shipment
3. Cost of employee and dependent travel if POV is shipped, and
4. Productivity benefit derived by employee's accelerated arrival at PDS.
Note: There is no authority for rental car reimbursement while awaiting POV arrival. Travelers should check to see if the POV shipping contract contains any rental provisions.
POV Shipment OCONUS (JTR, pars. C5200-5236)
An employee PCS to/from an OCONUS PDS may be authorized shipment of one POV when the AO determines that it is in the Government's best interest for the employee to have the use of a POV at the OCONUS PDS.
Where to submit your POV Shipment claim
Submit the following by fax to one of these numbers:
1. DD Form 1351-2: Be sure to include appropriate signatures and dates
2. DD Form 1614, Travel Authorization, including any amendments
3. Proof of payment/receipts
4. A government cost construction memo from your transportation office
5. Annotate advances received in block 9 on the DD Form 1351-2 or provide advance payment paperwork
Instructions for completing a DD Form 1351-2 for POV Shipment Within CONUS
Block 1: Payment
Electronic Funds Transfer (EFT) is mandatory absent a waiver from your agency. You may submit a DD 2762 or other documentation as long as it contains the following to ensure payment
is properly transferred to your account:
- The Traveler's name
- The Traveler's SSN
- The Traveler's address
- The routing number
- The account number
- Whether the account is Checking or Savings
When available requires an "x" in the block requesting it and the dollar amount to be sent to the Government Travel Card. If reimbursement is less than the amount requested, then the whole reimbursement would be sent to the Government Travel Card.
Block 2: Name: Last name, first name, and middle initial of Employee.
Block 3: Grade of the Employee.
Block 4: Social Security Number of Employee.
Block 5: Indicate "PCS" and "Member/Employee" - for employee only.
Indicate "PCS", Member/Employee", Dependent(s) - for employee and dependents.
Indicate "PCS" and "TDY' - for TDY enroute.
Indicate "PCS", "Dependent(s)" - for dependent(s) travel only.
Blocks 6a-6d: Valid mailing address for receipt of advice of payment.
Block 6e: Valid e-mail address.
Block 7: Daytime telephone number in the event DFAS Rome should need to make contact.
Block 8: Order number which is listed on the orders or amendments, (See DD Form 1614 Block 25), provided to the employee.
Block 9: List any and all previous payments paid from any finance office pertaining to the travel period being claimed. List "0.00" if you have not received any payments and "?" if you are not certain.
Block 10: Do Not Use - Leave Blank.
Block 11: Employee's new duty station address where employee is being assigned. (See DD Form 1614 Block 8).
Blocks 12 through 17: Do not require completion with the POV Shipment within CONUS Claim
Block 18: Reimbursable Expenses:
a: List the date the POV was shipped.
b: List "POV Shipment CONUS"
c: List the amount being claimed for POV Shipment.
Block 19: Does not apply to this Civilian Permanent Change of Station claim.
Block 20: Claimant Signature and Date: (a & b): Physical signature of traveler and date the voucher was signed. Both must be complete. The member signs all PCS claims.
Block 20: Supervisor/Reviewer and Date: (c & d): Supervisory Chain of Command signature. All parts (20c, 20d, 20e, & 20f) must be completed. Check with your order issuing agency in case your claim is to be forwarded for review before submission to DFAS Rome.
Block 21: (If applicable) Handwritten name and signature of approving officer if authorizing expenses not listed on original order.
Note: Approving officer must list additional expenses authorized in block 29 and must include date signed in Block 21d.
Block 22: Leave Blank - Finance Office use only.
Blocks 23-28: Leave Blank - Finance Office use only.
Block 29: Used to clarify anything out of the ordinary, such as:
Indicate any and all leave periods during TDY.
Clarify any additional travel-related issues.
Reflect exchange rates when working with foreign currency.
List/explain any additional expense authorized after the Fact by the AO.
What are the purposes of the allowance for transportation of a POV?
To reduce the Government's overall relocation costs by allowing transportation of a POV to your official station within CONUS when it is advantageous and cost effective to the Government, and to improve our overall effectiveness if you are transferred or otherwise reassigned to a post of duty at which it is in the interest of the Government for you to have use of a POV for personal transportation
What type of POV may I be authorized to transport, and if necessary, store under emergency circumstances?
Only a passenger automobile, station wagon, light truck, or other similar vehicle that will be used primarily for personal transportation may be authorized to transport, and if necessary store under emergency circumstances. You may not transport or store a trailer, airplane, or any vehicle intended for commercial use.
For what transportation expenses will my agency pay?
When your agency authorizes transportation of your POV, it will pay for all necessary and customary expenses directly related to the transportation of the POV, including crating and packing expenses, shipping charges, and port charges for readying the POV for shipment at the port of embarkation, and for use at the port of debarkation.
For what POV emergency storage expenses will my agency pay?
Your agency will pay all necessary storage expenses, including but not limited to readying the POV for storage, local transportation to point of storage, storage, readying the POV for use after storage, and local transportation from the point of storage. Insurance on the POV is at your expense, unless it is included in the expenses allowed by this paragraph.
Federal Travel Regulation (FTR)
Joint Travel Regulation (JTR)
Financial Management Regulation, Volume 9: Travel Policy and Procedures
Government Sponsored Travel Card