International Military Education and Training Students
Members of foreign military services often travel to U.S. installations for training and development. The host installation is responsible for completing their travel vouchers. This information will assist installation administrative personnel in accurately filling out the student's voucher.
Be sure to read the Regulations and Allowances page to find out more about eligible reimbursements.
Students send in several separate travel claims to be reimbursed in full for expenses incurred while attending training. Submit an initial, monthly (for each month TDY) and final voucher when appropriate. Look at these examples of each type...
For questions, call 1-888-332-7366 or email firstname.lastname@example.org.
Send finished vouchers and required supporting documents via fax: 1-317-275-0184
Each travel claim package needs the following documents…
1) the students Invitational Travel Order
2) all amendments to their orders
3) receipts for expenses over $75.00 (or a statement in lieu of receipt)
4) the completed DD 1351-2 Travel Voucher
Use the May 2011 version of the travel voucher, DD1351-2 form!
After April 30, we will only accept the current version of the travel voucher. Earlier versions signed and dated May 1 or later will be returned for action. We don't want you to have to redo your claim on the current version of the form dated May 2011.
The May 2011 version is accepted using one of the following methods...
1) digitally signed and electronically submitted,
2) digitally signed, hard copy printed then emailed, faxed or mailed in or
3) hard copy printed with pen/ink signatures and emailed, faxed or mailed.
Remember, you can use the SmartVoucher to make things easier!
It guides you step-by-step through a series of questions and upon completion, it will generate a completed DD Form 1351-2 travel voucher.
The voucher must be filled in correctly to be paid on time. Make sure you do the following:
Select how the student wants to receive their travel payment by EFT (direct deposit) or by check through the mail. The SF1199A Direct Deposit Form is required with Initial Pay vouchers if selecting payment by EFT. Be sure the form is legible, account number and routing number are correct.
Foreign Identification Number (FIN) goes in place of SSN. Make sure it is correct. Once payment is made, it cannot be corrected.
The ‘type of payment’ is TDY.
Leave blank. Do not fill anything in this section.
Put fiscal year in the blank. In the column below ‘DATE’, put the day/month for each departure (DEP) and arrival (ARR).
List the name of the military installation where training is, the temporary duty location.
Fill in how the student traveled. Use the ‘mode of travel’ codes listed on page two under the instructions.
Use the correct ‘reason for stop’ code. Examples listed on page two under the instructions.
Fill in the travel day you incurred the expense. List reimbursable expenses with Travel and Living Allowance (TLA) dates and the total amount (equals expense X number of days).
The student is the ‘claimant’. Don’t forget to have them sign and date. The reviewer must also sign/date on the same day or after the student does.
Page updated May 26, 2015