PROPER INVOICES
A proper invoice must have the following:
- Invoice date
- Name and address of the vendor
- Invoice number, account number and/or any other identifying number agreed to by contract
- Contract number or other authorization for delivery
- Description, price and quantity
- Shipping, payment, and discount terms
- Taxpayer Identifying Number (TIN), unless agency procedures provide otherwise
- Contact name (where practicable) of person to be notified in event of a defective invoice
- Banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4
- Other substantiating documentation or information required by the contract
Page Updated: March 16, 2011